AIC Procurement Manager

LUX Infusion•Kansas City, KS

8d•$95,000 - $105,000•Onsite

About The Position

The AIC Procurement Manager supports the centralized inventory and purchasing model for BioMatrix Ambulatory Infusion Centers (AICs). The role coordinates timely, accurate, patient-centered procurement of medications, supplies, and infusion-related products across AIC locations, serving as the operational bridge between clinical teams, Pharmacy, Trade, and Supply Chain. The position is guided by the principle of purchasing what the patient or pharmacy needs from the correct account every time, while supporting safe, efficient, and cost-effective infusion care. The role reviews patient schedules and inventory needs, places consolidated orders, monitors stock and inventory records, and coordinates delivery timelines and urgent requests. It supports Buy and Bill and Clear Bag workflows, maintains accurate purchasing and inventory information across technology platforms, and helps ensure new medications follow appropriate committee and system processes. The manager also contributes to reporting, training, process compliance, system improvements, and collaboration across AIC and corporate teams. The position is primarily office-based in Kansas City, with regular virtual interaction with AIC teams. Occasional travel to AIC sites may be required for training, audits, or workflow optimization. Flexible hours may be needed based on patient schedules or urgent inventory needs.

Requirements

Bachelor’s degree in healthcare, business, or supply chain; an equivalent combination of education and experience may be considered.
5–10 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or a similar clinical supply chain environment.
Strong understanding of infusion therapies, specialty medications, and AIC workflows.
Strong organizational skills and ability to coordinate multiple sites and prioritize competing needs.
Strong communication skills and ability to serve as a cross-functional connector.
Comfort navigating technology platforms, inventory systems, and ordering portals.
High attention to detail, accuracy, and fiscal responsibility.
Ability to uphold the Buyer’s North Star and support a unified purchasing culture.
Ability to prioritize competing demands and manage multiple tasks effectively in a fast-paced environment.
Ability to occasionally stand, walk, or sit; use hands to handle objects, tools, or controls; reach; climb stairs; balance; stoop, kneel, crouch, or crawl; and talk or hear.
Ability to occasionally lift and/or move up to 25 pounds.
Vision abilities including close, distance, and color vision, peripheral vision, depth perception, and the ability to adjust focus.
Compliance with legal, ethical, and organizational policies and procedures.

Nice To Haves

Experience with purchasing platforms, EHR/EMR or infusion systems such as WeInfuse, or Caretend.
Familiarity with Buy and Bill workflows, biologics, specialty drug procurement, or infusion supply chain.
Clear communication, effective collaboration, ownership, and accountability.
Comfort learning, adapting, and growing in a dynamic environment.
A strong interest in patient-centered work and contributing to a team that values empathy and high standards.

Responsibilities

Review upcoming patient schedules across all AIC sites to determine medication and supply needs.
Place centralized, consolidated orders for AIC locations on designated purchase days, ensuring account accuracy and compliance with standard procedures.
Verify on-hand inventory with each AIC to prevent overstocking, stockouts, and redundant purchases.
Coordinate with Nurse Practitioners and AIC leadership on delivery timelines, urgent requests, and patient-specific needs.
Serve as the primary purchasing liaison between AICs, Pharmacy, and Supply Chain/Trade teams.
Monitor inventory levels using receipt reports, usage logs, and system updates.
Partner with AIC staff to accurately record drug receipts, usage, and returns.
Support centralized reporting of inventory metrics, usage patterns, and refill needs.
Review system data and follow standardized workflows to prevent duplicative or off-account orders.
Coordinate with Pharmacy and AIC teams on Buy and Bill and Clear Bag workflows.
Support documentation, compliance, communication, billing accuracy, and reconciliation requirements for purchasing workflows.
Verify orders, communicate changes, and track status in real time for applicable workflows.
Use WeInfuse scheduling data and E-Order functionality to support ordering workflows and reduce duplicate entry with ABC Order.
Maintain accurate item master data, account assignments, and order routing in relevant platforms.
Participate in system updates, training, and feedback activities to improve adoption and workflow efficiency.
Follow centralized purchasing, escalation, and new medication or supply request processes.
Ensure new medication items are routed through the P&T Committee and added to Caretend before purchase.
Support maintenance and updates of the Procurement Grid with the Inventory team and Director.
Follow standardized terminology, data conventions, and process language across Purchasing and Inventory teams.
Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership.
Reinforce the strategy and rationale behind centralized inventory decisions.
Participate in training, education, and continuous improvement activities across purchasing and inventory workstreams.
Model patient-centered operational decision-making and support organizational mission, values, quality, accountability, and continuous improvement.
Participate in annual legal and ethical compliance training and adhere to organizational compliance policies and procedures.
Help ensure access to services for individuals with disabilities, directly or by coordinating appropriate assistance.