AIC Procurement Manager

LUX Infusion•Kansas City, KS

6d•Onsite

About The Position

The AIC Procurement Manager supports the centralized inventory and purchasing model for BioMatrix Ambulatory Infusion Centers (AICs). The role ensures timely, accurate, patient-centered procurement of medications, supplies, and infusion-related products across AIC locations, serving as an operational link between clinical teams, Pharmacy, Trade, and Supply Chain. The position oversees consolidated ordering, inventory coordination, system accuracy, and adherence to organizational standards, following the principle of purchasing what the patient or pharmacy needs from the correct account every time. The role reviews patient schedules and inventory levels, coordinates orders and deliveries, maintains accurate inventory records, and supports Buy and Bill and Clear Bag workflows. It uses WeInfuse, ABC Order, Caretend, and related systems to support scheduling, ordering, item and account accuracy, and inventory visibility. The manager also reinforces centralized purchasing processes, supports procurement governance and training, and collaborates with AIC teams and organizational partners to improve operational efficiency and patient care. The position is primarily office-based in Kansas City, with regular virtual interaction with AIC teams and occasional travel to AIC sites for training, audits, or workflow optimization. Flexible hours may be needed depending on patient schedules or urgent inventory needs. The role requires occasional physical activities such as standing, walking, sitting, handling objects or controls, reaching, climbing stairs, balancing, stooping, kneeling, crouching, or crawling, and lifting or moving up to 25 pounds. Required vision abilities include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus. Employees must complete annual legal and ethical compliance training and follow LUX Infusion’s compliance policies and procedures.

Requirements

Bachelor’s degree in healthcare, business, or supply chain; an equivalent combination of education and experience may be considered.
5–10 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or a similar clinical supply chain environment.
Strong understanding of infusion therapies, specialty medications, and AIC workflows.
Excellent organizational skills and ability to coordinate multiple sites and prioritize competing needs.
Strong communication skills and ability to serve as a cross-functional connector.
Comfort navigating technology platforms, inventory systems, and ordering portals.
High attention to detail, accuracy, and fiscal responsibility.
Ability to uphold the Buyer’s North Star and support a unified purchasing culture.
Ability to prioritize competing demands and manage multiple tasks in a fast-paced environment.
Ability to comply with legal, ethical, and organizational compliance requirements.

Nice To Haves

Experience with purchasing platforms, EHR/EMR systems, infusion systems such as WeInfuse, or Caretend.
Familiarity with Buy and Bill workflows, biologics, specialty drug procurement, or infusion supply chain.
Experience coordinating training, audits, or workflow optimization at AIC sites.

Responsibilities

Review upcoming patient schedules across AIC sites to determine medication and supply needs.
Place centralized, consolidated orders for AIC locations on designated purchase days, ensuring correct accounts and compliance with standard procedures.
Verify on-hand inventory with each AIC to prevent overstocking, stockouts, and redundant purchases.
Coordinate with Nurse Practitioners and AIC leadership on delivery timelines and urgent or patient-specific needs.
Act as the primary purchasing liaison among AICs, Pharmacy, and Supply Chain/Trade teams.
Monitor inventory levels using reported receipts, usage logs, and system updates.
Work with AIC staff to ensure accurate logging of drug receipts, usage, and returns.
Support centralized reporting on inventory metrics, usage patterns, and refill needs.
Review system data and follow standardized workflows to prevent duplicative or off-account orders.
Coordinate with Pharmacy and AIC teams on Buy and Bill and Clear Bag order processes.
Ensure documentation, compliance, communication, billing accuracy, and reconciliation requirements are addressed.
Support order verification, change notifications, and real-time status tracking for Buy and Bill and Clear Bag workflows.
Use WeInfuse scheduling data and E-Order functionality to support automated workflows, real-time inventory visibility, and reduced duplicate entry with ABC Order.
Maintain accurate item master data, account assignments, and order routing in relevant platforms.
Participate in system updates, training, and feedback activities to improve adoption and workflow efficiency.
Follow centralized purchasing, escalation, and new drug or supply request processes.
Ensure new medication items are routed through the P&T Committee and added to Caretend before purchase.
Support maintenance and updates of the Procurement Grid with the Inventory team and Director.
Follow standardized terminology, data conventions, and process language across Purchasing and Inventory teams.
Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership.
Reinforce the centralized inventory project’s common language, strategy, and rationale.
Participate in training, education, and continuous improvement activities across purchasing and inventory workstreams.
Model patient-centered operational decision-making.
Complete required annual legal and ethical compliance training and comply with organizational policies and procedures.
Support the organization’s mission, vision, and values through integrity, dedication, compassion, collaboration, accountability, quality, and continuous improvement.