AIC Procurement Manager
About The Position
The AIC Procurement Manager oversees centralized purchasing and inventory coordination for BioMatrix Ambulatory Infusion Centers (AICs). The role ensures timely, accurate, patient-centered procurement of medications, supplies, and infusion-related products across AIC locations, serving as an operational link among clinical teams, Pharmacy, Trade, and Supply Chain. The position supports efficient, safe, and cost-effective infusion care by following the principle of purchasing what the patient or pharmacy needs from the correct account every time. The manager reviews patient schedules, coordinates consolidated orders, verifies site inventory, and maintains accurate inventory and purchasing data. The position also supports Buy and Bill and Clear Bag workflows, system integration and data accuracy, standardized purchasing processes, compliance, training, and continuous improvement. The role is primarily office-based in Kansas City with regular virtual interaction with AIC teams; occasional travel to AIC sites may be required. Flexible hours may be needed to respond to patient schedules or urgent inventory needs.
Requirements
- Bachelor’s degree in healthcare, business, or supply chain; an equivalent combination of education and experience may be considered.
- 5–10 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or a similar clinical supply chain environment.
- Strong understanding of infusion therapies, specialty medications, and AIC workflows.
- Excellent organizational skills and ability to coordinate multiple sites and prioritize competing needs.
- Strong communication skills and ability to serve as a cross-functional connector.
- Comfort using technology platforms, inventory systems, and ordering portals.
- High attention to detail, accuracy, and fiscal responsibility.
- Ability to uphold the Buyer’s North Star and support a unified purchasing culture.
Nice To Haves
- Experience with purchasing platforms, EHR/EMR or infusion systems such as WeInfuse, or Caretend.
- Familiarity with Buy and Bill workflows, biologics, specialty drug procurement, or infusion supply chains.
Responsibilities
- Review upcoming patient schedules across AIC sites to determine medication and supply needs.
- Place centralized, consolidated orders for AIC locations on designated purchase days, ensuring correct account use and adherence to procedures.
- Verify on-hand inventory with each AIC to prevent overstocking, stockouts, and redundant purchases.
- Coordinate with Nurse Practitioners and AIC leadership regarding delivery timelines and urgent or patient-specific needs.
- Act as the primary purchasing liaison among AICs, Pharmacy, and Supply Chain/Trade teams.
- Monitor inventory levels using reported receipts, usage logs, and system updates.
- Work with AIC staff to accurately record drug receipts, usage, and returns.
- Support reporting on inventory metrics, usage patterns, and refill needs.
- Review system data and follow standardized workflows to prevent duplicative or off-account orders.
- Coordinate with Pharmacy and AIC teams on established Buy and Bill and Clear Bag processes.
- Support documentation, compliance, communication, billing accuracy, and reconciliation requirements for these workflows.
- Verify orders, communicate changes, and track order status in real time.
- Use WeInfuse scheduling data and E-Order functionality to support ordering workflows and avoid duplicate entry between WeInfuse and ABC Order.
- Maintain accurate item master data, account assignments, and order routing in relevant systems.
- Participate in system updates, training, and feedback activities to improve adoption and workflow efficiency.
- Follow centralized purchasing, escalation, and new medication or supply request processes.
- Ensure new medication items are routed through the P&T Committee and added to Caretend before purchase.
- Help maintain and update the Procurement Grid with the Inventory team and Director.
- Follow standardized terminology, data conventions, and process language across Purchasing and Inventory teams.
- Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership.
- Reinforce the shared strategy and rationale behind centralized inventory decisions.
- Participate in training, education, and continuous improvement activities.
- Model patient-centered operational decision-making.
- Complete required annual legal and ethical compliance training and comply with organizational policies, procedures, and standards.
Benefits
- Purpose-driven work with real impact.
- Patient-first, clinician-led culture.
- Supportive, collaborative teammates.
- Opportunity to grow with the company.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
