AIC Procurement Manager
About The Position
The AIC Procurement Manager oversees centralized inventory and purchasing for BioMatrix Ambulatory Infusion Centers (AICs). The role ensures timely, accurate, patient-centered procurement of medications, supplies, and infusion-related products across AIC locations, and serves as an operational bridge among AIC clinical teams, Pharmacy, Trade, and Supply Chain. The position coordinates consolidated ordering, inventory visibility and accuracy, system workflows, and compliance with organizational standards, following the principle of purchasing what the patient or pharmacy needs from the correct account every time. The role reviews patient schedules and inventory across AIC sites, places and coordinates orders, supports Buy and Bill and Clear Bag workflows, and maintains accurate inventory records and system data. It uses WeInfuse, ABC Order, Caretend, and related platforms to support ordering, inventory insight, item master accuracy, and workflow improvements. The position also supports centralized process governance, staff training, cross-functional communication, and continuous improvement. The role is primarily office-based in Kansas City, with regular virtual interaction with AIC teams. Occasional travel to AIC sites may be required for training, audits, or workflow optimization. Flexible hours may be needed depending on patient schedules or urgent inventory needs.
Requirements
- Bachelor’s degree in healthcare, business, or supply chain; an equivalent combination of education and experience may be considered.
- 5–10 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or a similar clinical supply chain environment.
- Strong understanding of infusion therapies, specialty medications, and AIC workflows.
- Excellent organizational skills and ability to coordinate multiple sites and prioritize competing needs.
- Strong communication skills and ability to serve as a cross-functional connector.
- Comfort navigating technology platforms, inventory systems, and ordering portals.
- High attention to detail, accuracy, and fiscal responsibility.
- Ability to uphold the Buyer’s North Star and support a unified purchasing culture.
- Ability to prioritize competing demands and manage multiple tasks in a fast-paced environment.
- Ability to comply with legal, ethical, and organizational compliance requirements.
Nice To Haves
- Experience with purchasing platforms, EHR/EMR or infusion systems such as WeInfuse, or Caretend.
- Familiarity with Buy and Bill workflows, biologics, specialty drug procurement, or infusion supply chain.
Responsibilities
- Review upcoming patient schedules across AIC sites to determine supply and medication needs.
- Place centralized, consolidated orders for all AIC locations on designated purchase days, ensuring account accuracy and adherence to standard procedures.
- Verify on-hand inventory at each AIC to prevent overstocking, stockouts, and redundant purchases.
- Coordinate with Nurse Practitioners and AIC leadership to confirm delivery timelines and address urgent or patient-specific needs.
- Serve as the primary purchasing liaison among AICs, Pharmacy, and Supply Chain/Trade teams.
- Monitor NP-reported receipts, usage logs, and system updates to maintain visibility into inventory at all AICs.
- Work with AIC staff to ensure accurate logging of drug receipts, usage, and returns.
- Support centralized reporting of inventory metrics, usage patterns, and refill needs.
- Review system data and standardized workflows to prevent duplicative or off-account orders.
- Coordinate with Pharmacy and AIC teams on established Buy and Bill and Clear Bag processes.
- Ensure appropriate documentation, compliance, and communication related to billing accuracy and reconciliation.
- Support order verification, change notifications, and real-time status tracking for Buy and Bill and Clear Bag workflows.
- Use WeInfuse scheduling data and E-Order functionality to support automated ordering and reduce duplicate entry with ABC Order.
- Maintain accurate item master data, account assignments, and order routing in relevant platforms.
- Participate in system updates, training, and feedback activities to improve platform adoption and workflow efficiency.
- Follow centralized purchasing, escalation, and new drug or supply request processes.
- Ensure new medication items are routed through the P&T Committee and added to Caretend before purchase.
- Support updates to the Procurement Grid in collaboration with the Inventory team and Director.
- Follow standardized terminology, data conventions, and process language used by Purchasing and Inventory teams.
- Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership.
- Reinforce the shared strategy and rationale behind centralized inventory decisions.
- Participate in training, education, and continuous improvement across purchasing and inventory workstreams.
- Make operational decisions with a patient-centered approach.
- Participate annually in required legal and ethical compliance training and follow applicable policies, procedures, and the Compliance Manual.
- Support LUX Infusion’s mission, values, quality, accountability, collaboration, and continuous improvement expectations.
- Assist directly or coordinate assistance to ensure access to LUX Infusion services for individuals with disabilities, as needed.
Benefits
- Purpose-driven work with real impact.
- Patient-first, clinician-led culture.
- Supportive, collaborative teammates.
- Opportunity to grow with a company building something meaningful.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
