AI Implementation Specialist (2-Year Position)

Gordon and Betty Moore Foundation•Palo Alto, CA

2d•$100,000 - $150,000•Hybrid

About The Position

The Foundation is seeking an AI Implementation Specialist to help advance its use of artificial intelligence. The role explores emerging AI tools, develops practical solutions, and works collaboratively with teams across the Foundation to identify and implement high-value AI use cases. Working under the direction of the Head of Technology, the specialist helps translate AI capabilities into practical applications that improve how staff work, including exploring tools, building AI-enabled workflows, supporting training, and promoting responsible AI practices. This is a two-year, limited-term position on the Technology team. It may suit an early-career professional or someone with an established technical background who wants to transition into an AI-focused career. The position supports implementation of the Foundation’s AI strategy and also contributes to broader IT team goals as needed.

Requirements

Bachelor’s or Associate degree, preferably in computer science, data science, information technology, or a related field.
Three years of hands-on experience with generative AI or machine learning tools, platforms, workflows, or applications.
Strong working knowledge of prompt engineering.
Experience using AI for research, analysis, and visualization.
Strong analytical and problem-solving skills, including the ability to evaluate new tools and their capabilities.
Experience documenting and communicating technical features to nontechnical audiences.
Some project management and technology solutioning experience, including identifying business requirements and translating them into technical requirements.
Demonstrated experience directly supporting end users with tool functionality questions.
Experience in data mapping and permissions.
Working knowledge of responsible AI practices, including privacy, data sensitivity, human oversight, and appropriate use of AI-generated content.
Ability to work independently, manage competing priorities, and collaborate effectively in a team-oriented environment.
Accountability, sound judgment, and alignment with Foundation values.
Ability to plan, prioritize, and deliver high-quality work on time and within scope.
Ability to provide responsive, professional service and advice while adhering to Foundation policies and security requirements.
Clear communication with technical and nontechnical stakeholders and contribution to team effectiveness.
Adaptability and a self-directed learning style.

Nice To Haves

Experience implementing AI-enabled workflows, custom agents and chatbots, and integrations across data sources and platforms.
Experience using AI in a professional setting.
Technical expertise and experience with the Microsoft environment, including Microsoft 365 applications, Teams, SharePoint, and Microsoft AI tools such as Copilot.
Experience and interest in nonprofit or grantmaking work.

Responsibilities

Build and maintain a catalog of AI use cases at individual, team, and organization-wide levels, and help surface new and emerging use cases.
Explore, test, and document AI capabilities in the Foundation’s technology tools, including Zoom, Box, Claude, Copilot, and Grammarly.
Work with Technology team members to communicate AI tool functionality and help train end users on current and evolving capabilities.
Support development of training and end-user enablement materials.
Provide hands-on support to build and test AI solutions and workflows, including gathering business requirements, building solutions, and documenting them.
Partner with Technology team members to map Foundation data and implement data permissions.
Track AI pilots and supported use cases, including participation, user feedback, implementation status, and lessons learned; maintain and update the AI roadmap.
Maintain practical documentation, examples, prompts, FAQs, and reusable resources to help staff understand and appropriately use AI tools.
Take on additional duties as needed to support IT team goals.

Benefits

Employer-paid medical, dental, and vision insurance options for employees and dependents.
Mental wellness program.
Paid parental leave.
Employer-paid disability and life insurance benefits.
Pre-tax flexible spending accounts for medical and dependent care expenses.
Six weeks of paid time off per year and 10 paid holidays.
401(k) retirement savings plan with a Foundation contribution of up to 10% and a Roth 401(k) option.
Matching gifts program for qualifying charitable contributions.
Hybrid work arrangements and a home office stipend.
Commuter benefits program.
Professional development program with an annual financial benefit of $5,000 and paid time off for educational programs.