Agency Chief Contracting Officer

City of New York•New York City, NY

2d•Onsite

About The Position

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout the New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism. The Agency Chief Contracting Officer (ACCO), under the direction of the Assistant Commissioner of Financial Operations, exercises broad latitude for independent judgment, decision-making, and policy implementation in directing the agency's procurement and contract administration functions. The ACCO is responsible for planning, directing, and overseeing all agency procurement activities involving the acquisition of goods and services.

Requirements

A baccalaureate degree from an accredited college or university and four years of full-time, satisfactory, professional experience in purchasing, procurement, contract administration or related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or Education and/or experience equivalent to that described above. However, all candidates must have the eighteen months of supervisory, administrative, managerial or executive experience as described above.

Nice To Haves

Possession of the Certified Public Purchasing Officer (CPPO) certificate issued by the National Institute of Government Purchasing may be substituted for up to one year of the required experience.

Responsibilities

Supervise, mentor, and develop procurement staff by establishing performance expectations, providing hands-on technical assistance, evaluating work products, and identifying professional development and training opportunities.
Develop and implement agency-wide procurement strategies, annual procurement plans, and performance metrics to improve operational efficiency, reduce procurement cycle times, and strengthen service delivery.
Oversee the complete procurement lifecycle, including procurement planning, solicitation development, vendor outreach, proposal evaluation, responsibility determinations, performance evaluations, negotiations, contract drafting, registration, amendments, renewals, re-solicitations, and closeout activities.
Serves as the agency's principal procurement authority and advisor on procurement strategy, policy, and compliance, ensuring all procurement activities are conducted in accordance with the New York City Charter, Procurement Policy Board (PPB) Rules, Mayor's Office of Contract Services (MOCS) policies, Comptroller directives, and other applicable laws and regulations.
Advise executive leadership and program managers on procurement strategy, risk mitigation, contracting options, and applicable regulatory requirements to support informed decision-making.
Collaborate with budget to ensure procurement actions align with funding availability, spending plans, operational needs, and agency priorities.
Establish, monitor, and enhance procurement internal controls, quality assurance procedures, and compliance monitoring activities to mitigate risk and strengthen accountability.
Serve as the procurement lead for internal electronic requisitioning tools and process automation initiatives.
Develop procurement-related policies, procedures, guidance documents, and training and resource materials to promote procurement knowledge, regulatory compliance, and professional development throughout the agency.
Promote agency participation in Minority- and Women-Owned Business Enterprise (MWBE) programs and supplier diversity initiatives by supporting outreach efforts, monitoring performance, and identifying opportunities to expand vendor participation.
Prepare and present procurement performance reports, spend analyses, risk assessments, and strategic recommendations to executive leadership and oversight agencies.
Represent the agency in meetings with oversight entities, vendors, external stakeholders, and interagency working groups.
Perform other related duties and special projects as assigned.