Agency Chief Contracting Officer (ACCO)

City of New York•New York, NY

11h•Hybrid

About The Position

The Department of City Planning (DCP) plans for the strategic growth and development of the City. The Fiscal Division strives to improve the agency’s financial responsibility and operational effectiveness. The Procurement Unit oversees the acquisition of goods and services for programs and teams across the agency, ensuring compliance with all applicable rules, laws, and mandates. The Operations Unit is key to supporting the work of the entire agency, including overseeing facilities, managing the auto fleet, supply inventory, and monitoring safety policies. The agency is seeking a highly motivated and detail-oriented individual to become the agency’s Agency Chief Contract Officer (ACCO). As the agency’s chief procurement leader, the ACCO will be focused on improving the agency’s responsiveness to procurement needs from its internal customers using various procurement methods while ensuring absolute compliance with City rules and cost-effective purchasing principles. The ACCO should also be adept at creating trainings and shared materials to educate DCP staff. The position requires proficiency in analytics and a successful candidate will be able to collaborate with planners, senior management, oversights and outside vendors. Certification as an NYC DACCO or ACCO is desired. This is hands-on role where you would supervise a team of 1-2 procurement professionals while advancing more complex procurements directly. Experience working with IT service contracts, capital and expense purchases, leases and Federal funding is preferred. In addition to Procurement, the ACCO is responsible for the oversight of DCP Operations, including facility management, space allocation, a 4-vehicle fleet and other administrative functions. The ACCO is expected to demonstrate independent initiative, judgment, and decision-making ability in the day-to-day management of the agency’s procurement and operational activities. The ACCO will also play a supporting role in the management of the agency’s budget, working closely with the Deputy Director of Fiscal and staff dedicated to Budget and Accounting functions. The successful candidate will have the skill to work with groups of people to identify issues and solve problems, while harnessing the experience and knowledge of others to make solutions stick. The ACCO will lead DCP’s procurement activities, manage agency leases, provide high-level support to the Senior Operations Manager on facilities projects and space improvements, and assist with process improvements for both procurement and operations workstreams.

Requirements

Permanent Administrative Contract Specialist or comparable civil service title
Employee Identification Number (EIN) included when applying
Cover letter indicating permanent Administrative Contract Specialist or comparable title
Proficiency in analytics
Ability to collaborate with planners, senior management, oversights and outside vendors
Supervise a team of 1-2 procurement professionals
Advance more complex procurements directly
Demonstrate independent initiative, judgment, and decision-making ability
Skill to work with groups of people to identify issues and solve problems
Authorization to work in the United States
A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration
OR A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above
However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Nice To Haves

Certification as an NYC DACCO or ACCO
Experience working with IT service contracts
Experience with capital and expense purchases
Experience with leases
Experience with Federal funding

Responsibilities

Develops and manages the procurement process to ensure that all agency needs are reviewed and met in a timely manner
Identifies potential vendors and negotiates purchases with vendors for agency needs
Creates requests for bids and contracting documents for general purchases and prepares specifications and documents required for all solicitation methods
Leads and supervises a team of trained staffers working on procurement and trains them to understand all PPB and other rules related to procurement
Provides training and technical assistance to staff, divisions, and vendors to ensure internal and citywide rules and standards are being followed
Assists with monitoring agency contracts for compliance with New York City Local Law 1 (LL1) and Local Law 129 (LL129)
Works with Program Managers to establish the utilization goals in contracts to meet the requirements of the M/WBE Program and Mayoral Directives
Manages the procurement of all services and leases through contracts
Works with the agency’s Fiscal Officer and Accounting team to manage and report on the agency’s budget and spending
Identifies and recommends policies and solutions to improve agency business functions
Leads interdivisional teams and manages staff as required
Oversees administrative and operational activities, including space management of 5 DCP facilities.
Plans, budgets, and coordinates facility modifications, improvements, and relocations (as required)
Works with stakeholders to update workplace safety policies
Attend to emergencies as they arise and resolves problematic issues
Ensures that the Operations team has the resources, guidance and support needed to maintain a safe, productive and compliant workspace.
Works on other tasks and projects as directed