Afterschool Program Manager

Harlem Grown • New York, NY

1d • $69,000 - $74,000 • Onsite

About The Position

Harlem Grown is an independent, 501(c)(3) non-profit organization dedicated to inspiring youth to lead healthy and ambitious lives through hands-on education in urban farming, sustainability, and nutrition. Founded in 2011, the organization operates local urban farms and greenhouses as classrooms, fostering a connection to the environment and food among young people. Harlem Grown's programs aim to cultivate deep community roots by growing fresh food, strong youth, and lasting relationships. They offer opportunities extending beyond the farms to classrooms and futures, including Food and Farm Education, summer camp, in-school and after-school programs, mobile education, service learning, and farm tours. The organization also provides free community resources like farmstands and events, and supports youth through academic assistance, internships, and career readiness programs. Harlem Grown's mission is to grow healthy children and communities through hands-on education, access to resources, and long-term youth support.

Requirements

• Bachelor’s degree
• Must be 18 years of age or older
• 1-year supervisory experience within an educational or nonprofit context.
• Demonstrated experience in program coordination or management, preferably within an educational or nonprofit context.
• Proven ability to lead, train, and manage a diverse team of staff and volunteers.
• Strong organizational and multitasking skills, with a keen attention to detail.
• Excellent communication skills for effective interaction with students, parents, staff, and community members.
• Experience in budget management and program evaluation.
• Familiarity with compliance regulations and best practices for licensed programs.

Responsibilities

• Help maintain compliance with all applicable DOH, SACC, DYCD, and Harlem Grown policies, procedures, and licensing requirements.
• Support program readiness for inspections, site visits, and other compliance reviews by ensuring documentation, procedures, and program practices are up to date.
• Assist in monitoring health, safety, supervision, and ratio practices to ensure alignment with regulatory requirements and organizational expectations.
• Coordinate recruitment to achieve and maintain full enrollment for after-school and summer camp.
• Supervise and evaluate staff performance of Activity Specialists, Group Leaders, and other program staff.
• Support the coordination of staff and program schedules.
• Support the onboarding and training of staff, including activity specialists, group leaders, and interns, with an emphasis on compliance, safety, supervision, and program procedures.
• Review lesson plans to ensure activities are age-appropriate, thematic, experiential, educationally sound, and aligned with Harlem Grown’s logic model.
• Assist in organizing community and family events, as well as marketing and outreach efforts.
• Develop relationships with parents through family engagement strategies and regular communication.
• Work closely with the Program Leadership team to ensure programs align with Harlem Grown’s mission, goals, and regulatory requirements.
• Collaborate with Program Leadership team, and other staff to oversee Harlem Grown’s DYCD-funded after-school program and Summer Camp program.
• Step in as the lead in a classroom when needed to support program coverage and ensure continuity of daily activities.
• Greet participants and their families, provide information about program services, and sign participants in and out throughout the program operating hours.
• In the absence of the Program Director, oversee the management of all programs and activities.
• Maintain and monitor key program administration systems, including student enrollment records, attendance, medical and consent forms, employee documentation, and other required compliance records.
• Support the timely completion, collection, and renewal of all required program documents, certificates, and internal compliance materials for school-age child care and summer camp operations.
• Lead Saturday programming operations, including opening and preparing the site for programming, partners, staff, and participants.
• Coordinate with partner organizations to support the smooth implementation of afternoon workshops and shared use of program spaces.
• Design, plan, and facilitate engaging workshops and community-based activities for Harlem Grown participants and broader community.
• Supervise Saturday staff to ensure safe, organized, and high-quality program implementation.
• Assist with Summer Camp by providing both administrative and programmatic support.
• Support program evaluation and reporting requirements.
• Support budget tracking for after-school and summer camp programs, ensuring policy adherence and accountability.
• Collaborate with program staff and leadership on the planning, implementation, and follow-up for events and holiday programming.
• Work effectively with the Program Leadership Team to support and lead the program team.
• Serve as a role model, demonstrating and reinforcing Harlem Grown’s core values.
• Participate as a team member in supporting Harlem Grown’s broader initiatives and programs.
• Perform additional tasks and responsibilities as assigned by the Program Director.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level