Afterschool Program Administrative Assistant/Multisite Substitute

Schnitzer Family Campus - Mittleman Jewish Community Center & Portland Jewish Academy•Portland, OR

7d•Onsite

About The Position

The Afterschool Administrative Assistant is responsible for supporting afterschool staff and providing direct care and supervision of K-6 children. The Administrative Assistant is also responsible for supporting the Department Director by maintaining staff files and completing tasks as assigned. This position also serves as a substitute teacher in our 4 afterschool programs across Portland.

Requirements

21 years of age or older
Maintain enrollment in Oregon’s Central Background Registry
Maintain CPR/First Aid & Food Handler Card along with all other training required by state licenses (mandatory training may be completed within the first 90 days of employment)
At least one year of experience working with school age youth along with administrative experience; OR one year of experience in administrative work along with verifiable knowledge of child development
Have reliable transportation to transport yourself and materials to and from four separate childcare sites. This would most easily be achieved with a valid Driver’s license and insured vehicle
Knowledge of standard office machines (printers, copy machines, etc.)
Proficient in adobe, google suite, and google drive
Strong interpersonal and communication skills, including the ability to communicate courteously with families, colleagues, and the public by email, phone and in person
Work independently, with guidance and support from a supervisor
Prioritize efficiently to complete multiple ongoing projects before deadlines
Maintain a personal and shared departmental calendar
Act professionally and maintain confidentiality of colleagues, children, families, and school in all aspects
Use good judgment and remain calm during confrontational or high-pressure situations that may arise

Nice To Haves

Maintain enrollment in Oregon’s Central Background Registry
Maintain CPR/First Aid & Food Handler Card along with all other training required by state licenses (mandatory training may be completed within the first 90 days of employment)

Responsibilities

Communicate with families, staff and schools frequently during working hours
Maintain and monitor staff files, including tracking of licensure requirements
Maintain licensure recordkeeping requirements, evaluate and observe programs for compliance with support from Department Director
General admin support, including taking meeting notes and coordinating substitutes, and stepping into ratio on an as needed basis
Supervise groups of children and effectively work with them at their developmental level
Support PJA and its leadership, represent PJA in a public school setting
Work schedules as assigned, including at any PJA afterschool site
Observe and evaluate programs with direct support from a Program Coordinator or Department Director