After School Program Specialist

Berkeley Unified School District•Berkeley, CA

3d•Onsite

About The Position

Under the direction of an assigned supervisor, this role provides leadership in the implementation of the assigned after school program. The specialist will implement, coordinate, and lead instructional support staff and independent contractors. This role requires collaboration with parents, school staff, students, and community members in the planning of various program activities.

Requirements

Two years of college level coursework in child development, education or a related field.
Three years of increasingly responsible child care or other student instruction experience.
Valid First Aid and CPR certificates issued by an authorized agency preferred.
Knowledge of event planning for after school program activities.
Knowledge of state and local laws and regulations pertaining to operating an after school program.
Knowledge of principles and practices of training and providing work direction to others.
Knowledge of safety precautions and procedures.
Knowledge of oral and written communications skills.
Knowledge of record-keeping techniques.
Knowledge of telephone techniques and etiquette.
Knowledge of program philosophies and requirements.
Ability to provide leadership in the implementation of the assigned after school program.
Ability to work and collaborate with parents, school staff, students and community member in various program activities.
Ability to interact with students and adults in an effective manner.
Ability to coordinate a variety of activities for the after school program.
Ability to lead, train and provide work direction to assigned staff.
Ability to maintain a healthy and safe environment.
Ability to work independently with little direction.
Ability to establish and maintain effective working relationships with others.
Ability to maintain records and prepare reports.
Ability to communicate effectively both orally and in writing.
Ability to analyze situations and adopt an effective course of action.
Ability to meet schedules and time lines.
Ability to plan and organize work.

Nice To Haves

Valid First Aid and CPR certificates issued by an authorized agency.

Responsibilities

Provide leadership in the implementation of the assigned after school program; recommend and maintain Center policies and develop operating procedures according to the applicable laws and regulations; communicate with the Principal regarding program activities and operations.
Coordinate and lead instructional support staff and independent contractors; provide input regarding performance of independent contractors; lead, train and provide work direction to assigned staff; code timesheets according to information provided by budget manager; and submit timesheets to budget manager according to established timelines.
Work and collaborate with parents, school staff, students and community member in various program activities including the planning of sporting events, special events, academic events, field trips, and registration of students; create the master schedule for after school program daily operations; manage the on-line calendar or enrichment class schedule as assigned by the position; coordinate volunteer activities at the site as needed.
Establish and maintain a variety of records and reports related to assigned activities including attendance, snack sheets and sign-in/sign-out sheets; prepare communication materials including newsletters, e-mails, and memoranda.
Initiate purchase orders and authorizations; purchase supplies; select and order instructional materials and equipment.
Maintain physical environment to conform to applicable standards of health and safety; assure compliance with State licensing regulations.
Participate in budget management activities including fee collection, independent contractors, invoicing and related matters; collect fees and record receipts; prepare related records and reports.
Provide timely and informative communication among program staff, school staff, parents, independent contractors and others; conduct parent meetings; assist students with conflict management as needed.
Attend a variety of monthly school-wide and District-wide meetings; prepare report and make presentations; attend and conduct staff meetings; meet with vendors as needed.
Operate standard office equipment including a copier, fax machine, telephone, computer and assigned software; operate audio-visual equipment such as cameras, sound systems, projectors and others.
Administer First Aid and CPR as necessary.
Assist after school staff with student behavior management as requested.
Perform related duties as assigned.