AFS Program Coordinator

University of Southern California•Los Angeles, CA

4d•$29 - $32

About The Position

The American Film Showcase (AFS) is the premier film diplomacy program of the U.S. Department of State and produced by USC School of Cinematic Arts. The program works with U.S. Embassies around the world to send American filmmakers on 7–10-day trips for filmmaking workshops, screenings and other outreach activities. The program curates a collection of 60 American films per year, from which embassies organize screenings and film festivals. AFS also produces specialized workshops both internationally and domestically. The American Film Showcase is an ambitious program produced by a small team and requires flexibility, patience, initiative, collaboration, and independent thinking. The position of Program Coordinator (USC Job: Administrative Assistant II) will support the day-to-day implementation of the American Film Showcase program, with primary responsibility for coordinating international and domestic travel, logistics, and program operations. The position will work closely with the AFS Head of Operations, AFS Head of Communications and Finance, and CBT Travel Agency to create and maintain highly organized systems in order to further the mission of the program. This person should be able to work in a fast-paced, customer service-like work environment, balance tasks with attention to detail, demonstrate initiative, and have a desire to work with partners based around the world. The ideal candidate should be comfortable in MS Office applications (Work, Excel, PowerPoint), Google Drive (Google Sheets, Google Docs) and have strong communication and customer service skills. They should be self-motivated, and capable of working effectively both independently and as part of a team. A background or interest in global affairs, filmmaking, public policy, as well as experience in international production or programs. This is a grant-funded fixed-term benefits eligible staff position.

Requirements

Bachelor's degree, Combined experience/education as substitute for minimum education.
3-4 years work experience in related fields including film/TV production, administration, travel booking, event management and/or logistical oversight.
Strong experience in managing personal schedules, travel itineraries, production schedules and event run-of-shows.
High proficiency using spreadsheets (Excel, Numbers, Google) and Microsoft Word and/or similar.
Strong organizational skills with the ability to prioritize and coordinate multiple projects daily with minimal supervision.
Excellent written and verbal communication skills.
Adaptable, resourceful, patient, and calm in the face of unexpected problems.
Outstanding people skills to work with many types of individuals, including high-level industry talent, in diverse cultural settings.
Strong ability to navigate university and U.S. government protocols.
Secretarial or specialized clerical and administrative experience.

Nice To Haves

International or Cross-Cultural Experiences
Film Production or Event Production Experience
Languages
Knowledge of University Financial Systems

Responsibilities

Support Head of Operations and Head of Communications and Finance on the day-to-day implementation of the American Film Showcase program with international and domestic travel coordination.
Manage travel expectations with film industry talent and U.S. Embassy partners, communicate processes, and stay on top of USC procedures.
Coordinate all international and domestic flight, train and ground transportation with CBT travel agency for AFS participants, envoys, instructors, U.S. Embassy staff, and AFS staff.
Coordinate visa applications and corresponding paperwork for AFS participants, envoys, instructors, and staff.
Coordinate accommodations, per diem for SCA staff, envoys, instructors, and participants.
Support long-term planning and execution of multiple concurrent programs with varying timelines and requirements.
Provide hands-on logistical support for AFS orientation, workshops, events, engagements, special projects, resolving issues, etc.
Assist with tracking expenses, reimbursements, and payments.
Manage and track domestic and international shipments for AFS.
Maintain and organize AFS institutional data.
Provide general administrative and programmatic support for AFS staff.