Aeronautics Fiscal Co-op Fall 2026
About The Position
The MassDOT Aeronautics Division Finance Co-op will support the Aeronautics Finance Chief with a myriad of fiscal and budgeting projects and tasks. This role involves documentation and review of existing and new protocols and processes, encumbrance of funds, payment processing, grant processing, and contract processing. The co-op will also assist with audit workpaper preparation and review, perform audits of Based Aircraft registered across the Commonwealth, and participate in the Based Aircraft bi-annual reconciliation project. Additionally, the role will assist in the maintenance and participation of the Aircraft Registrations program, and perform FAA reimbursement/funding requests initiated by airports/vendors.
Requirements
- Documentation / review of existing & new protocols & processes.
- Encumbrance of funds, payment processing, grant processing, contract processing, etc.
- Assist with audit workpaper preparation and review as needed.
- Perform audit of Based Aircraft registered across the Commonwealth at 35 airports.
- Based Aircraft bi-annual reconciliation project.
- Assist in maintenance of Aircraft Registrations program.
- Participate in the Aircraft Registration process.
- Perform FAA reimbursement / funding requests initiated by airports / vendors.
Nice To Haves
- Interest in aviation and state government.
- Willingness to be part of a team.
- Willingness to be open-minded.
- Knowledge of process documentation.
- Knowledge of basic accounting principles.
- Ability to prioritize.
- Attention to detail.
- Solutions oriented.
- Can do attitude.
- Previous accounting or auditing experience preferred but not required.
Responsibilities
- Work with Finance team to manage the unit’s fiscal needs.
- Prepare documents for processing payments through the MOSAIC, Delphi & Project Info System.
- Encumber funds as needed to ensure proper payment of bills.
- Review and process vendor invoices.
- Resolve accounting discrepancies.
- Prepare and/or assist in the research and preparation of fiscal reports.
- Respond to fiscal related inquiries.
- Prepare various budget and fiscal reports.
- Perform data analysis and/or audits as necessary.
- Maintain accurate electronic and manual filing system for all related invoices and correspondence; maintain accurate ledgers for all assigned bills.
- Participate in SalesForce and Finance weekly meetings.
- Participate in recommendation making process.
- Perform other job-related functions as required.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
