Advertising Operations Specialist

Impact Theory • Los Angeles, CA

10d • $85,000 - $95,000 • Onsite

About The Position

The Ad Ops Specialist supports the execution of advertising campaigns across podcasts, YouTube, and digital platforms including Impact Theory, Women of Impact, Love Theory and Mayim Bialik’s Breakdown. You’ll help manage campaign setup, creative delivery, QA checks, reporting, and billing support to ensure campaigns launch on time and deliver accurately.
This role is a great fit for someone early in their operations or project coordination career who is detail-oriented, organized, and eager to learn ad operations.

Requirements

• 1–3 years of experience in an operations, project coordination, production, or administrative support role.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• High attention to detail and comfort following QA checklists and processes.
• Basic reporting and spreadsheet skills (Excel or Google Sheets).
• Willingness to learn new systems and processes quickly.
• Ability to work onsite, Monday through Friday at our West Hollywood location.

Nice To Haves

• Interest in digital media, podcasts, or YouTube advertising is a plus, but not required.

Responsibilities

• Support the trafficking and execution of podcast and YouTube ad campaigns.
• Assist with campaign setup, launches, and basic troubleshooting across platforms (including Megaphone and Flightpath, or similar systems).
• Coordinate creative asset intake, talking points, approvals, and timelines with internal teams and external partners.
• Perform QA checks to ensure ad placement, timing, tracking, and platform requirements are met.
• Help ensure paid placements, host reads, and integrations align with FTC and platform guidelines.
• Flag issues early and escalate to senior team members as needed.
• Update and maintain tracking systems (Monday boards and internal docs) to reflect campaign status and delivery.
• Assist with weekly and end-of-campaign reporting, including delivery metrics and notes.
• Help monitor delivery and performance trends and surface potential risks to the team.
• Support monthly billing reconciliation and delivery verification.
• Help prepare documentation and reports used by Finance and advertiser partners.
• Work closely with Partnerships, Production, and Finance to keep campaigns on track.
• Communicate clearly and promptly when timelines, assets, or approvals are at risk.
• Learn and follow trafficking workflows, SOPs, and advertiser requirements.

Benefits

• Competitive medical, dental, and vision insurance plans.
• Life insurance and 401(k) retirement plan.
• Flexible PTO policy.
• 1-year subscription to Audible.
• Full access to Impact Theory University.
• Two complimentary books: Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio.
• Medical, Dental, and Vision Insurance Plans
• Life Insurance
• 401(k) Plan
• Flexible “Unlimited” PTO Policy
• 1-year subscription to Audible
• Full employee access to Impact Theory University
• Two Complimentary Books (Radical Confidence by Lisa Bilyeu & Principles by Ray Dalio)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed