Advertising Operations Manager

Impact Theory • Los Angeles, CA

1d • $90,000 - $115,000 • Onsite

About The Position

The Ad Ops Manager owns the execution of advertising campaigns across podcasts, YouTube, and digital platforms including Impact Theory, Women of Impact, Love Theory and Mayim Bialik’s Breakdown. You’ll coordinate campaign setup, creative delivery, QA, reporting, and billing verification to ensure every campaign launches on time and delivers in full.
If you’ve run complex workflows, managed deadlines across multiple teams, and built repeatable processes, you can succeed here even without prior ad ops experience.

Requirements

• 3–5 years of experience in an operations, project management, or workflow coordination role.
• Strong project management skills, including timeline ownership, prioritization, and stakeholder communication.
• High attention to detail with strong QA instincts and comfort operating in low-error environments.
• Strong analytical and reporting skills (Excel/Google Sheets) to validate delivery, investigate discrepancies, and produce clear campaign insights.
• Ability to learn new systems quickly and troubleshoot process or delivery issues.
• Ability to work onsite, Monday through Friday at our West Hollywood location.

Nice To Haves

• Experience in ad operations, digital media, podcasting, or YouTube is a plus, but not required.

Responsibilities

• Own the end-to-end trafficking workflow for podcast and YouTube ad campaigns.
• Coordinate campaign setup, launch, and troubleshooting across platforms (including Megaphone and Flightpath, or similar systems).
• Manage creative asset intake, talking points, approvals, and delivery timelines with internal teams and external partners.
• Build and enforce QA standards for ad placement, timing, tracking, and platform requirements.
• Ensure all paid placements, host reads, and integrations meet FTC and platform guidelines.
• Identify issues early, resolve quickly, and improve processes to prevent repeat errors.
• Maintain tracking systems (Monday boards and internal docs) to monitor delivery and campaign status.
• Produce weekly and end-of-campaign reporting with key metrics, risks, and recommendations.
• Monitor delivery and performance trends, resolve discrepancies, and recommend adjustments in coordination with Production and Partnerships.
• Build and maintain simple dashboards that make delivery and performance easy to track.
• Lead monthly billing reconciliation, delivery verification, and advertiser documentation.
• Partner with Finance to ensure accurate records, clean reporting, and smooth invoicing support.
• Act as the primary escalation point for internal teams and external partners on ad operations issues.
• Drive alignment between Partnerships, Production, and Finance on delivery requirements, timelines, and standards.
• Train internal teams on trafficking workflows, delivery SOPs, and advertiser requirements.

Benefits

• Competitive medical, dental, and vision insurance plans.
• Life insurance and 401(k) retirement plan.
• Flexible PTO policy.
• 1-year subscription to Audible.
• Full access to Impact Theory University.
• Two complimentary books: Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio.
• Medical, Dental, and Vision Insurance Plans
• Life Insurance
• 401(k) Plan
• Flexible “Unlimited” PTO Policy
• 1-year subscription to Audible
• Full employee access to Impact Theory University
• Two Complimentary Books (Radical Confidence by Lisa Bilyeu & Principles by Ray Dalio)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed