ADVANCEMENT SPECIALIST

Volunteers of America Northern Rockies•Sheridan, WY

2d•Onsite

About The Position

The Advancement Specialist leads the coordination of fundraising events and corporate partnerships while overseeing the integrity and administration of the Blackbaud donor database. This role is a vital operational and outward-facing position that supports the development team’s goals by ensuring successful event execution, fostering strong corporate relationships, and maintaining accurate donor data.

Requirements

Highly organized and detail-oriented, with a strong commitment to accuracy in event planning, sponsor tracking, and donor data management.
Proficient in data systems, with a sharp focus on database integrity, reporting, and adherence to best practices (Blackbaud or similar CRM experience).
Skilled communicator who can confidently engage with vendors, volunteers, and internal teams in a variety of settings.
Positive, approachable, and team-oriented, with the ability to lead volunteers and collaborate across departments with energy and flexibility.
Solutions-focused and resourceful, able to navigate challenges, adjust plans quickly, and remain calm under pressure.
Consistently professional and reliable, demonstrating sound judgment, tact, and initiative in both internal operations and external engagement.
Mission-driven, embodying the values of Volunteers of America Northern Rockies through ethical conduct, integrity, and a collaborative spirit.
Adaptable and agile, thriving in a fast-paced environment with shifting priorities and multiple ongoing projects.
Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values
Associate Degree in Business Administration or two years of experience in donor relations, administrative coordination, or customer service operations.

Nice To Haves

Bachelor’s degree or three years of experience in a related field.
Previous work in events and fundraising is highly preferred.
Relevant experience may include annual campaigns, direct mail, mid-level donor programs, sustainer donor programs, and major gift programs.

Responsibilities

Act as the primary administrator for the Blackbaud donor database system, ensuring data accuracy, consistency, and security.
Manage data entry, regular updates, list pulls, and data clean-up to maintain database health and support development activities.
Prepare and deliver reports including mailing lists, event attendance, gift tracking, and other analytics for fundraising and engagement purposes.
Collaborate closely with finance to reconcile gifts and ensure timely acknowledgments.
Lead the planning, coordination, and seamless execution of all fundraising and donor engagement events, managing logistics, vendors, venues, and volunteers.
Serve as the main point of contact for event-related communication both internally and externally.
Partner with the communications team to promote events and recognize sponsors and supporters effectively.
Monitor and report on sponsorship fulfillment and post-event outcomes.
Build and maintain spreadsheets of corporate partners for sponsorships, in-kind contributions, and giving initiatives.
Manages the end-to-end execution of direct mail campaigns, utilizing strategic data segmentation and vendor oversight to optimize donor acquisition and ROI.
Support development of sponsorship proposals, marketing materials, and post-event impact reports.
Responsible for the coordination, planning, and execution of all fundraising events across the region, including but not limited to: Manage logistics of events Create and lead volunteer committees as appropriate and manage volunteers Manage vendor and venue arrangements Manage execution of the event and act as point of contact on the day of the event Market events through collaboration with communications team