Advancement Operations Coordinator

Towson University•Towson, MD

About The Position

Manage the biographical maintenance process and ensure the quality of data entry through standard quality control reporting and enforcement of established data entry procedures. Coordinate with other advancement services colleagues regarding data entry assignments (i.e., administrative assistant and student worker); prioritize tasks and provide feedback as needed. Oversee the generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes. Assist with gift processing as needed. This involves preparing checks for deposit and preparing online gifts for processing; entering philanthropic gifts and pledges into the fundraising/donor database; and working with the TU Foundation employees to ensure all gift entries reconcile. Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students and determine best method for capturing and recording that information in the alumni database; this involves establishing protocols for the exchange of data and the prioritization of data entry tasks.

Requirements

Bachelor’s degree acquired by 6/1/26
Two years of related experience.
Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
Demonstrated attention to detail while meeting obligatory deadlines.
Strong analytical, interpersonal, organizational, research and project management skills.
Ability to handle multiple assignments and changing priorities as circumstances may dictate.
Ability to work well both independently and as part of a team.
Maintain high level of professionalism and confidentiality.

Nice To Haves

Experience using fundraising software such as Ellucian Advance is preferred.
Preferred familiarity with gift accounting, IRS regulations, and CASE Management & Reporting Standards.

Responsibilities

Manage the biographical maintenance process
Ensure the quality of data entry through standard quality control reporting and enforcement of established data entry procedures.
Coordinate with other advancement services colleagues regarding data entry assignments
Prioritize tasks and provide feedback as needed.
Oversee the generation and electronic distribution of weekly gift reports to account program directors for gift accounting and recognition purposes.
Assist with gift processing as needed.
Prepare checks for deposit and preparing online gifts for processing
Enter philanthropic gifts and pledges into the fundraising/donor database
Work with the TU Foundation employees to ensure all gift entries reconcile.
Collaborate with faculty and staff across campus who gather demographic information on alumni, parents, and students and determine best method for capturing and recording that information in the alumni database
Establish protocols for the exchange of data and the prioritization of data entry tasks.