Advancement Officer, Awards

University of British Columbia • Vancouver, BC

7d • CA$6,748 - CA$9,701 • Onsite

About The Position

The Awards team is seeking an exceptional, detail-oriented and collaborative Advancement Officer to help establish, maintain and steward UBC’s diverse portfolio of student awards. Reporting to the Manager, Awards, the successful candidate will join a high-performing operations team that works closely with fundraisers, donors, faculty and staff across the university to create meaningful scholarship, bursary, prize and fellowship opportunities that support student success. This role plays a key part in ensuring donor intentions are accurately reflected in award terms and that awards are administered effectively to maximize their impact on students. The ideal candidate is an expert multi-tasker who is highly organized, adaptable and eager to learn. They possess strong communication and relationship-building skills, thrive in a collaborative environment and are committed to delivering exceptional service. A passion for philanthropy, student success and attention to detail are essential. If you are looking to grow your career in philanthropy and higher education while helping students reach their full potential, we look forward to meeting you. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum of two years of experience in a post-secondary education institute that includes experience working with alumni relations, advancement, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Nice To Haves

• Relevant experience would be in a university setting providing project management support or decision making support to senior executives.
• Knowledge of University policies and procedures, administrative management, fundraising and alumni engagement is desirable.
• Ability to think systemically about the multiple interrelations that take place within the University as well as with the external community, and how they affect positively or negatively the performance of the organization.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to obtain and disseminate information effectively and tactfully with individuals from all levels of the University and the external community.
• Ability to take initiative, analyze problems, identify key information and issues, and effectively resolve them.
• Excellent oral and written communication, interpersonal and organizational skills.
• Ability to work effectively independently and in a team environment, and to bring energy, motivation and enthusiasm to the job.
• Ability to effectively manage multiple tasks and priorities under pressure to meet deadlines in a hectic environment, exercising confidentiality, sensitivity, tact and discretion.
• Ability to work independently while exercising good judgement at all times.
• Ability to effectively use word processing, spreadsheet, scheduling, mail and presentation applications at an advanced level MS Office preferred.
• MS Windows environment, Microsoft Office preferred.
• Experience working with a centralized fundraising system an asset.
• Ability to plan, co-ordinate and supervise the work of others, execute a variety of complex projects, and meet imposed deadlines.
• Strong verbal and written communication skills, both verbal and written, having the ability to communicate appropriately and effectively with donors, co-workers and other campus departments.

Responsibilities

• Leads the administrative and operational functions within the DAE unit, including strategic and day-to-day needs, administrative and operational planning, overall workflow and information flow, including donations reporting and records while ensuring seamless and effective delivery of administrative and operational processes.
• Manages the unit's budget, and leads the financial planning process for the unit administration and operations, finding budgetary efficiencies and recommending and implementing savings and cost-reduction measures.
• Acts as an advisor to the Director of Development on administrative and operational guidelines, policies, procedures and proposals that have a significant impact across the unit.
• Works closely with the Director/Assistant Dean or Executive Director of Development, and senior management to facilitate maximum private and public sector support for the University.
• Responsible for fostering complex relationships impacting donors, other campus units, other DAE units and colleagues and maintaining communications that are critical to the success of the fundraising program.
• Manages the liaison between the unit and other development and alumni engagement portfolio units (i.e. Research, Prospect Management).
• Oversees implementation of appropriate donor recognition; ensuring acknowledgement and stewardship programs are in place.
• May oversee and/or develop proposals and may work with donors to generate gifts for priority projects.
• Manages the donor pipeline, ensuring that donor records are up to date, and is expected to be an expert user of the Blackbaud relationship management system.
• Manages and motivates staff, and is responsible for hiring, training and terminating staff, conducts annual staff evaluations, performance reviews, ensuring benchmarks and performance goals are achieved.
• Responds to donor enquiries concerning their gifts, endowment performance, expenditures and other general questions.
• Remains informed of donor relations/development best practices across industries.
• Performs other related duties as required.

Benefits

• The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [email protected].

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level