Advancement Coordinator

The Carroll School•Wayland, MA

1d•Onsite

About The Position

The Advancement Coordinator is a full-time position that reports to the Director of Annual Giving and Donor Relations and provides high level administrative and project management support for the Advancement program. This person will be positive, nimble, and proactive, with an ability to communicate effectively, set and meet deadlines, and follow up effectively with partners. This individual must be able to handle confidential information responsibly and be excited to learn, adapt, and innovate.

Requirements

Detail oriented with excellent organizational, interpersonal and communication skills (written and oral)
Ability to multi-task and juggle competing priorities
Proficiency in Microsoft Office and Google Suites
Comfort working in constituent databases
1 – 2 years of professional experience

Responsibilities

Coordinate appeals and donor mailings, including preparing mailing lists, printing, labeling, and mailing
Produce acknowledgment letters, tax receipts, and pledge reminders for donations
Support Advancement Services Manager with gift processing tasks
Help input and maintain accurate constituent data in the donor database
Conduct basic constituent research and draft donor briefing templates for meetings
Engage directly with donors and families by sending thank you and reminder emails for gifts
Assist in preparing, providing on site support for, and following up from Advancement events
Provide general administrative support for the Advancement team as requested
Manage inventory and physical office space; purchase supplies necessary for office operations
Represent the Advancement team at key school events and other community activities
Act as a visible and enthusiastic ambassador for the school’s mission, vision and strategic objectives.