Advancement Associate

George Walton Academy•Monroe, GA

15h•Onsite

About The Position

George Walton Academy (GWA) is seeking a full-time (12-month) Advancement Associate. This position plays a vital role in supporting the fundraising and relationship-building efforts of the school. The Advancement Associate is responsible for maintaining a clean and accurate donor database, processing and recording gifts, generating reports, and assisting with the day-to-day operations and special events of the Advancement Office. Additionally, the position provides administrative and clerical support for the Advancement Director and Head of School. The ideal candidate is detail-oriented, highly organized, and comfortable working with data, while also understanding the importance of philanthropy in a K–12 independent school environment.

Requirements

Bachelor's degree or equivalent experience
1–3 years of administrative, database, or development support experience preferred
Strong attention to detail and commitment to data accuracy
Proficiency in Microsoft Excel and database systems (experience with fundraising CRMs preferred)
Excellent organizational, analytical, and time-management skills
Ability to handle confidential information with discretion
Superior people skills dealing professionally with work colleagues, parents and donors
Comfort and easy in working with highly successful people with significant resources in a highly social environment
Strong written and verbal communication skills

Nice To Haves

Experience in a nonprofit or independent school setting is ideal
Familiarity with fundraising practices and donor stewardship
Ability to manage multiple priorities in a fast-paced environment
Collaborative "growth" mindset with a proactive, problem-solving approach
Ability to handle occasional stress without losing one's composure or temper

Responsibilities

Maintain and update the school's donor and constituent database with a high degree of accuracy
Perform regular data entry, including gifts, pledges, biographical updates, and interactions
Conduct routine audits to ensure data cleanliness, consistency, and integrity
Manage imports, exports, and data corrections as needed
Process all gifts, pledges, and matching gifts in a timely and accurate manner
Generate and coordinate donor acknowledgment letters and tax receipts
Reconcile gifts with the Business Office as needed
Produce regular financial and fundraising reports (daily, monthly, campaign-specific)
Assist in tracking progress toward annual fund and campaign goals
Generate donor lists, segmentation reports, and mailing lists for targeted outreach
Support data analysis efforts to inform advancement strategy
Provide administrative assistance to the Director of Advancement and Head of School
Assist with the day-to-day needs of the Advancement Office, including calendar coordination and materials preparation for meetings and presentations
Support fundraising campaigns, special events, and stewardship activities
Prepare materials for donor meetings, board reports, and presentations
Collaborate with colleagues across departments, especially Admissions, Communications, and Finance
Provide logistical and administrative support for advancement events
Track RSVPs, attendance, and follow-up communications
Assist with campaign execution, including appeals and donor stewardship, outreach and tracking