Advancement Associate I

Tulane University • New Orleans, LA

8d • Onsite

About The Position

This role is an experienced administrative professional that focuses on support of an Advancement unit and the execution of special projects within a unit. This individual works independently with limited guidance and support from leadership and other support staff. Holds institutional knowledge or skills applicable to fundraising or fundraising at Tulane and serves as an information base for their unit. Will oversee budgetary monitoring and assists with strategic planning for a unit. Holds ownership of specific administrative tasks and holds ownership of some special projects. Is expected to uphold the values, policies, and procedures of the Office of Advancement and work collaboratively with colleagues within the Office of Advancement and at-large across certain areas of Tulane University. Works closely with the Executive Director, Prospect Development, on the implementation of the overall strategic plans for the Prospect Development team. Provides high-level support to the Executive Director and team. Manages the prospect development project and request queue, liaising with other Advancement teams as needed. Responsible for managing the Prospect Development budget and reconciling expenses. Oversees the vendor relationships that provide vital software and other services to the research team. This will include management of internal procurement procedures, contract/agreement negotiations with vendors, and contract renewal tracking and processing. Processes team member expenses as needed (conference travel and miscellaneous). Takes the lead and manages special projects and unit initiatives as decided by the Executive Director. Assists with scheduling and materials for quarterly portfolio review sessions with individual officers; department-wide strategy sessions, and other departmental events. Supports researchers and portfolio managers with data entry and documentation.

Requirements

• Bachelor’s Degree and 2 years’ experience in project management, implementation, or management required, including 1 year of direct or transferrable experience.
• Transferable experience includes academic project research, meeting/event planning/management, volunteer management, sales, public relations, marketing, admissions, or trust officer experience; higher education administration experience preferred.
• OR High School Diploma or equivalent, and 9 years’ directly related experience.
• Any appropriate combination of relevant education, experience, and/or certification may be considered.

Nice To Haves

• Higher education administration experience
• Commitment to the values of an institution of higher education, required
• Knowledge of various software systems, such as Word and Excel preferred

Responsibilities

• Excellent interpersonal and organizational skills and the ability to manage multiple demands and/or projects simultaneously.
• Excellent verbal and written communication skills and the ability to communicate with administrators at all levels.
• Ability to work cooperatively and effectively with commercial or business representatives
• Ability to make decisions independently and follow up.
• Ability to contribute to the yearly strategic planning of the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level