Advancement Administrator, WUSF

University of South Florida•Tampa, FL

About The Position

The Advancement Administrator supports the Senior Director of Development and the WUSF Public Media development team by coordinating projects, initiatives, and operational priorities. The role facilitates collaboration across WUSF and the USF Foundation, monitors project progress and deliverables, and ensures timely follow-through on departmental priorities. It also maintains donor and fundraising records, prepares reports and correspondence, coordinates meetings and follow-up, and assists with donor communications and events. The position calls for someone who is organized, proactive, collaborative, and comfortable solving problems and helping a busy team stay focused and productive.

Requirements

Bachelor's degree and at least 1 year of experience directly related to the duties and responsibilities; work experience may substitute for the degree requirement on a year-for-year basis.
Ability to provide administrative and project support professionally and discreetly.
Ability to prepare reports, lists, donor acknowledgements, mail merges, correspondence, and other materials.
Ability to monitor assignments, deadlines, and ongoing projects and maintain accurate records.

Nice To Haves

Experience in administrative operations, fundraising support, development operations, constituent relationship management, database administration, project coordination, or related functions.

Responsibilities

Provide administrative and project support to the Senior Director of Development with professionalism and discretion.
Prepare reports, lists, donor acknowledgements, mail merges, correspondence, and other materials that support the development team.
Monitor assignments, deadlines, and ongoing projects, keeping priorities on track and ensuring important details are addressed.
Work with colleagues at WUSF and the USF Foundation to solve problems and support team goals.
Identify opportunities to optimize recurring processes and administrative workflows.
Support donor engagement activities, including events, recognition, and communications.
Maintain accurate donor and fundraising records in Salesforce and related systems, ensuring information is complete, current, and reliable.