Adult Education Grants Coordinator

Arizona Department of Administration • Phoenix, AZ

3d • Hybrid

About The Position

The Program Project Specialist II / Adult Education Grants Coordinator position coordinates the analysis, evaluation, and first level approval of Adult Education grant funding applications in the Grants Management Enterprise (GME) system. The position provides technical assistance to ensure compliance with the Code of Federal Regulations (2 CFR Part 200), the Workforce Innovation and Opportunity Act (WIOA), Title II, and the Arizona Revised Statutes (A.R.S.) §15-232 and §15-234. This position conducts desk monitoring and on-site monitoring of Adult Education providers to ensure grant contract compliance. Occasional in-state and rare out-of-state travel is/may be required for this position. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Requirements

• Understanding of Code of Federal Regulations (2 CFR Part 200) and / or other federal grant regulations
• Fiscal concepts and applications
• Records organization, retention, and reporting
• Data entry and office equipment operations
• Effective analytical skills
• Critical thinking
• Problem solving
• Attention to detail
• Written communication
• Effective customer and interpersonal relations
• Intermediate skill in using Microsoft Outlook, Word, and Excel
• Collaborate effectively with diverse teams, including financial and technical staff
• Adapt to changing priorities
• Interpret and apply complex federal and state laws, rules, and regulations
• Organize and prepare documents, reports, and correspondence
• Analyze, interpret, and communicate fiscal data

Nice To Haves

• Minimum of three years of experience in grant coordination or Bachelor's degree in a related field and one year experience
• Knowledge of common rules, laws and regulations related to Arizona Adult Education
• Knowledge or experience with 2 CFR Part 200 and federal grant programs

Responsibilities

• Coordinate the review and approval of Adult Education grant funding applications for fiscal, programmatic, and contract compliance per 2 CFR PART 200, WIOA Title II, and ARS §15-232 and §15-234
• Coordinate technical assistance to Adult Education grant program providers to ensure programmatic and contract compliance per C.F.R., WIOA Title II, and A.R.S. §15-232 and §15-234
• Coordinate the development of grant data reports for fiscal monitoring and audits and internal and external monitoring
• Coordinate the Adult Education and High School Equivalency Services' procurement process by submitting purchase requests, tracking deliverables, and tracking invoice payments
• Provide fiscal support and technical assistance to the Adult Education and High School Equivalency Services unit

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Deferred compensation plan
• Wellness plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level