Adrienne Dillard-Coons (ADC) Drama School Programs Coordinator

Seattle Children's Theatre•Seattle, WA

4d•$25 - $25•Hybrid

About The Position

The Adrienne Dillard-Coons (ADC) Drama School Programs Coordinator supports the successful implementation of Seattle Children’s Theatre’s ADC Drama School programming within the Education & Engagement Department. Working under the direction of the ADC Youth Programs Manager, this role coordinates the day-to-day logistics of classes, camps, and youth programs, serves as a key point of communication for Teaching Artist Faculty and families, and provides administrative and operational support to ensure programs run smoothly. The Coordinator supports program delivery through scheduling, documentation, systems management, and on-site support during active programming. This role also assists with data tracking, curriculum preparation, and program communications, helping to uphold a high-quality, inclusive, and welcoming experience for students, families, and faculty in alignment with SCT’s mission and values.

Requirements

Relevant field experience in Theatre Education, Arts Administration, and/or Youth Program Management.
1 year of program assistance or coordination experience in arts education or youth programming with revenue-based educational programming.
Experience working with youth in an education setting.
Proficiency in Microsoft Office Suite; comfort with databases/registration systems.
Excellent communication, customer service, and relationship-building skills.
Highly organized and adaptable; able to engage in multiple detail-oriented projects in a fast-paced environment.
Commitment to equity, diversity, accessibility, and inclusion.

Nice To Haves

Experience with Tessitura or similar data management systems.
Experience with Asana or similar project management systems.
Familiarity with youth development frameworks and best practices.
Experience in teaching curriculum for ages 3.5–18 with an inclusive, culturally responsive approach.
Experience collaborating with marketing and development teams to support program visibility and revenue growth.
Knowledge of Seattle’s arts education ecosystem and existing relationships with local community partners.
Multilingual abilities.
CPR/First Aid certification.

Responsibilities

Coordinate day-to-day logistics for Adrienne Dillard-Coons (ADC) Drama School classes, camps, partnership camps, youth productions, and extended care in alignment with program plans developed by the ADC Youth Programs Manager.
Coordinate operational logistics for partnership camp programs, including schedules, materials, on-site support, contracts, and invoicing, in collaboration with partner organizations and internal teams.
Support the preparation or creation of schedules, class rosters, logistics documents, and materials needed to support successful program delivery.
Provide on-site administrative and operational support during active programming days, including classes, camps, partnership camps, and special events, with travel to off-site locations as needed within the greater Seattle area.
Assist with the preparation and organization of classroom materials, supplies, and shared program resources.
Step in to provide instructional or classroom coverage on a limited, as-needed basis during emergent staffing situations to ensure program continuity.
Serve as a point of contact for Teaching Artist Faculty regarding schedules, program logistics, and day-to-day operational information.
Support communication and coordination with interns, fellows, and apprentices in partnership with department leadership.
Coordinate program-level communication with partner organizations for partnership camps, escalating questions or concerns to the ADC Youth Programs Manager as appropriate.
Escalate programmatic, student, or faculty concerns to the ADC Youth Programs Manager as appropriate.
Support student needs during active programming days, ensuring a welcoming, organized, and safe learning environment.
Support extended care programming through coordination, communication, and on-site administrative assistance as assigned.
Maintain accurate program information across schedules, Glance, Class Finder, and program catalogues.
Assist with compiling program evaluations, participant feedback, and operational data to support reporting and program improvement.
Support program setup and updates in internal systems in alignment with established launch timelines and procedures.
Work collaboratively with the Drama School Registrar, administrative staff, and other Education & Engagement team members to support coordinated program operations.
Collaborate with Marketing to support program visibility, enrollment, and impact.
Work collaboratively with Finance, Development, and Marketing teams to support departmental goals.
Attend required staff meetings and Education & Engagement departmental meetings.
Represent Seattle Children’s Theatre professionally with students, families, faculty, and community partners.
Actively participate in equity, diversity, accessibility, and inclusion initiatives, including trainings and departmental learning spaces.
Adapt to evolving departmental needs by supporting additional tasks, projects, or programs as assigned.