Admissions Specialist - Instructional Support Facility

Cherry Creek Schools

14h•Onsite

About The Position

Administer/follow various Federal, State, and District registration policies, guidelines, and regulations for the enrollment of all students in the District and the maintenance and archival of all students’ official student records. Disseminate student admissions and student records information provided by parents/guardians, schools, other school districts, and universities. Process student records requests and verify proper authorization and identification.

Requirements

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of Administrative assistant/clerical, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, or School Support Para-Educator experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of Microsoft Office
Intermediate problem-solving skills
Intermediate verbal and written communication skills
Advanced organizational skills
Advanced interpersonal relations and teamwork skills
Advanced customer service and client relations skills
Ability to pay attention to details
Ability to manage time effectively
Ability to demonstrate cultural sensitivity
Ability to work independently and collaboratively with others
Ability to use discretion while applying laws, regulations, procedures, and related systems
Ability to maintain confidentiality in all aspects of the job

Nice To Haves

Associate’s degree
Experience working in the public sector
Experience in an educational environment
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
Colorado Notary Public certification or eligibility to obtain the certification
Bilingual
Basic knowledge of district policies and procedures

Responsibilities

Register all new students into the Student Information System (SIS), PowerSchool, and additional databases that provide the necessary student and family information. Audit the information provided and make any necessary edits to ensure data accuracy.
Verify authenticity of legal documents that are presented to establish eligibility of a pupil to attend the district schools. Examine lease contracts, deeds of trust, warrant deeds, and purchase contracts to determine residency. Collaborate on guardianship, home study, foreign and exchange students, and co-residency and emancipated students.
Disseminate information to process reactivated students, withdrawn students, change of addresses, alternate mailing addresses, School of Choice requests, intradistrict transfers, and Non-Residents requests into the Student Information System and PowerSchool.
Ensure the data integrity of student information in both the Student Information System and Colorado Department of Education Record Integration Tracking System (RITS).
Maintain the confidential, permanent student records for all students in compliance with Federal, State, and District guidelines. Process, append, purge, and archive all student records. Receive and process requests for student records upon proper authorization and identification.
Manage the Education Verification requests for all former students. Review all requests for proper authorization and research the student records to verify the successful completion of their K-12 education.
Advise the community on all District boundaries and attendance areas. Add new addresses into the Student Information System.
Serve as a backup District liaison to military families required to live on base at Buckley Space Force Base (BSFB) in matters relating to school. Facilitate communication and understanding between families, school, the district, and the community. Coordinate with the BSFB School Liaison Officer to assist families as needed. Welcome and support active military families and assist with the student registration and school choice.
Support all summer school programs with communication, registration, hiring, website updates and processing payments for student participation.
Perform other duties as assigned or requested.