Admissions Office Coordinator

Orange County Fair and Events Center•Costa Mesa, CA

18h•Onsite

About The Position

Performs a variety of lead administrative and office duties in support of a department or function within the organization, and may lead other Office Assistants. This is a seasonal temporary position not to exceed 122 days.

Requirements

Must be at least 18 years of age.
Previous clerical and/or administrative office experience required.
Good computer skills and demonstrated ability to use Microsoft Word, Outlook, and Excel necessary.
Must be able to type at least 35 words per minute.
Ability to successfully handle and prioritize multiple tasks required.
Excellent customer service skills and the ability to work well with others a must.
Excellent teamwork skills required.

Nice To Haves

Bi-lingual (English/Spanish) skills
Ability to work outside the normal business day/week as demanded by events and programs.

Responsibilities

Assists the department Supervisor in coordinating department functions, programs and special projects with other departments within the organization.
Serves as the department’s liaison with Human Resources to coordinate and process employee hiring documentation and termination forms.
Coordinates employee work schedules as directed by the Supervisor and handles scheduling changes to ensure full coverage.
Answers, responds to or forwards telephone calls; handles escalated calls in the absence of the Supervisor.
Assists walk-in traffic to the office, including department employees, other organizational employees, business partners, guests and or patrons.
Dispatches other department employees in response to inquiries and requests from other departments or the public and follows up through resolution.
Performs computer data input and generates reports as requested.
Tracks attendance of department employees and serves as the department timekeeper.
Leads the work of other Office Assistants and provides training to other office personnel.
Files and shreds documents as requested.
May schedule meetings and coordinate the department calendar.