Admissions Evaluator

Cal Poly Pomona•Pomona, CA

1d•Onsite

About The Position

The Office of Admissions is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The division has adopted a set of values that every Academic Affairs staff member is responsible for promoting. In addition to a student-centered philosophy, these values are: integrity, interconnectedness, passion, quality, and 'commitment to student success and inclusive access to higher education. In performing the duties assigned to this position, all staff members are expected to consistently demonstrate attitudes and behaviors that are in keeping with these divisional values. The Office of Admissions is responsible for the admission activities for international and out-of-state prospective undergraduate and graduate students as well as the admission activities for all undergraduate and graduate students, in addition to transfer credit for new entering transfer students. The Office is meeting the goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. The Office is responsible for compliance with federal, state, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. Application processing, eligibility determination, counseling, reporting and enrollment planning are primary functions of this office. The Office of Admissions is housed within the Division of Academic Affairs and reports to the Associate Vice President of Enrollment Management & Services. The Office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents.

Requirements

Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.
Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.
Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.

Nice To Haves

Bachelor's degree preferred
Familiarity with California community college courses
Strong oral communication and interpersonal skills
Strong background in using Microsoft Word and Excel

Responsibilities

Verifies and determines eligibility for CSU freshman admission.
Reviews high school coursework from self-reported and/or official documents with a thorough understanding of A-G Subject Area requirements, including exceptions and validations, to accurately calculate subject area counts.
Updates and corrects A-G subject counts in PeopleSoft as necessary.
References the A-G UCOP website to verify course equivalencies and disciplines.
Determines eligibility of applicants who attend non-traditional schools (home schooling, etc.).
Determines if applicant is eligible based on General Education Development (GED) certificate or California Certificate of Proficiency certificates.
Determines if applicant does not meet regular admission requirement and may be eligible in other CSU recognized "special/alternative" categories.
Refers files to appropriate manager/supervisor.
Performs research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and to convert international grades or percentages to U.S. letter grades.
Calculates both overall high school GPA and math/quantitative reasoning GPA.
Possesses knowledge of AP, IB, CLEP, and other standardized test scores as they relate to admissions requirements and validations; accurately interprets and applies scores to fulfill A-G subject area requirements.
Possesses a strong understanding of the CPP multi-factor admission (MFA) model and recalculates MFA index as needed.
Reviews English and Math coursework, as well as senior-year advanced coursework, to determine academic placement.
Assists the Associate Director of Admissions and Operations with PeopleSoft data maintenance and cleanup as needed.
Determines California residency for tuition purposes.
Requests additional documentation to make residency determination, as necessary.
Enters and updates applicable information and exemptions into student information system (PeopleSoft).
Verifies and determines transfer eligibility based on self-reported and official documentation.
Determines if the transfer units completed are equivalent to CSU requirements and convert quarter units to semester units.
Determines upper division transfer eligibility based on GPA, academic standing at last institution, completion of 30 semester/45 quarter units of general education with grades of “C-“ or better, which includes English Composition, Critical Thinking, Oral Communication, and Mathematical concepts and quantitative reasoning.
Determines lower division transfer eligibility based on freshmen eligibility requirements and completion of college English Composition and college Mathematical concepts and quantitative reasoning (with grade of “C-“ or better).
Possesses knowledge of AP, IB, CLEP, and other standardized test scores as they relate to admissions requirements and validations; accurately interprets and applies scores to fulfill subject area and unit requirements.
Possesses a strong understanding of the CPP multi-factor admission (MFA) model and recalculates the MFA index as needed.
Maintains strong knowledge of ASSIST.org and Transfer Evaluation System (TES) to determine course equivalencies.
Performs research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and to convert international grades or percentages to U.S. letter grades.
Possesses working knowledge of the Associate Degree for Transfer (ADT) program, including but not limited to degrees CPP accepts, relevant coding in PeopleSoft, and impact on student success and graduation.
Processes special population applications such as Young Scholars, employees, and transitory students.
Determines California residency for tuition purposes.
Requests additional documentation to make residency determination, as necessary.
Enters and updates applicable information and exemptions into student information system (PeopleSoft).
Verifies and determines eligibility for CSU graduate admission, including evaluation of minimum GPA requirements, conferral of a bachelor’s degree, academic standing, and English proficiency (if applicable).
Performs research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and to convert international grades or percentages to U.S. letter grades.
Calculates college GPA to assess academic eligibility for graduate programs.
Creates and verifies graduate application checklists based on CSU admission requirements and transcripts.
Processes admission decisions and prepares graduate coversheets for final review and decision by academic departments.
Updates admission status and related information in PeopleSoft accordingly.
Works with graduate programs to address applicant inquiries and provide accurate admissions-related information.
Assists the Associate Director of Admissions and Operations with PeopleSoft data maintenance and cleanup as needed.
Participates in all Office of Admissions, Enrollment Management & Services, and divisional staff development and staff meetings, and attends major department events that promote the University (e.g. Fall Preview Day and Spring Open House).
Conducts testing of admission systems and modifications (e.g. Cal State Apply application, Bronco Applicant Portal (Slate), Peoplesoft processes, etc.).
Adheres to laws and policies established in regard to computer data, records, accounting and personnel by the California State University, Cal Poly Pomona, and the Office of Admissions to show sensitivity and appropriate conduct as a University employee.
Adheres to and properly advises prospective and admitted students regarding CSU residency policies.
Performs administrative and programmatic duties as assigned.
Provides generalist support at the department service desk, on telephones, and via other virtual platforms.
Responds to inquiries regarding the application process, admission status, CSU eligibility, required documents, admission appeal process, etc.
Performs customer service duties and supports the front-facing counter of Admissions on a rotation/as-needed basis as determined by the department management and leads, and is based on operational needs.
Solves visitor inquiries such as interpretation of student portal checklists, service indicators, admissions statuses, enrollment appointments, etc.
Maintains a broad understanding of the admission, matriculation, mandatory orientation, and various enrollment policies.
Ensures compliance and maintains the integrity of applicant and student records, staff members are strictly prohibited from making unauthorized changes without explicit HEERA permission.