Admissions Counselor

Shorewood Behavioral Health • Madison, WI

1d • Onsite

About The Position

The Admissions Counselor is responsible for facilitating admissions, clinical intake assessments, and utilization review processes to ensure the most appropriate level of care for patients and their benefit/resource utilization. This role involves responding to inquiries, performing benefit eligibility checks, collaborating with medical and psychiatric personnel, and coordinating admissions and transfers. The position requires maintaining knowledge of milieu management, communicating projected admissions, and ensuring all necessary clinical information is received prior to admission. Additionally, the counselor will schedule and complete pre-admission assessments, consult with the admitting physician, and prepare documentation for payor authorization. The role also includes admitting patients into the registration and accounting system, completing admission forms, and demonstrating a positive, empathetic, and professional attitude. Responsibilities extend to coordinating care for patients not admitted and ensuring they receive appropriate follow-up, conducting safety checks, and performing supervision at specified intervals.

Requirements

• Bachelor’s degree in a social services field required (if state allows).
• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).

Nice To Haves

• Master's degree in a social services field (psychology, counseling, social work, sociology, health administration, nursing) or RN preferred.
• One or more years’ experience in mental/behavioral health working with individuals in a clinical or observational capacity preferred.
• Current licensure, as preferred for the area of clinical specialty, as designated by the state in which the facility operates.
• First aid may be preferred based on state or facility.

Responsibilities

• Respond to inquiries about the facility within facility policy timeframes.
• Ability to develop therapeutic relationships with patients and families.
• Perform benefit eligibility to ensure patient benefits are active at the time of admission. Communicate benefit eligibility to the business office and the patient or significant other.
• Collaborate with facility medical and psychiatric personnel to ensure appropriate recommendations regarding pending referrals.
• Coordinate admission and transfer from referral sources and between levels of care within the facility.
• Maintain knowledge of milieu management.
• Communicate projected admissions to designated internal representatives promptly.
• Ensure all clinical information from referral sources or patients (including medical comorbidity information) is received, when possible, prior to patient admission.
• Schedule (when applicable) and complete pre-admission assessments, consult with the admitting physician and communicate disposition recommendations to the patient or their family.
• Possess skill in preparing and maintaining appropriate medical record documentation that will result in authorization at the level of care being requested of the payor.
• Complete initial pre-authorization for treatment and admission prior to admission, when possible, and within payor timeframe guidelines.
• Admit the patient to the registration and accounting system. Complete all admission and consent forms with the patient.
• Demonstrate a positive, empathetic, and professional attitude toward customers always. When patient needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.
• When a patient’s needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.
• Coordinate care for patients who are not being admitted and ensure that they receive appropriate follow-up care and referrals.
• Demonstrate a sense of urgency related to the importance of patient safety and provide excellent customer service.
• Responsible for conducting safety checks and ensuring that supervision is conducted at 15-minute intervals, as noted in special precautions, or by individualized supervision guidelines as needed.
• Perform other functions and tasks as assigned.

Benefits

• Competitive compensation with industry leading annual performance-based bonus opportunity
• Comprehensive benefits including medical, dental, and vision insurance
• 401(k) with company match to support your financial future
• Generous paid time off for vacation, sick days, and holidays
• Professional development & leadership training to sharpen your skills

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level