Admissions Counselor
About The Position
Living Resources is a nonprofit agency that supports individuals with disabilities or other life-altering conditions and partners with families. The Admissions Counselor manages the admissions process for The College Experience at Russell Sage College and the CareerNext Programs, while supporting recruitment and vendor events. The role helps drive program growth by establishing, tracking, and achieving enrollment benchmarks, and requires independent organization of multiple projects and timely execution of admissions and recruitment activities. The counselor represents both programs to prospective students, families, educators, educational consultants, guidance counselors, care coordinators, and transition specialists. Outreach includes individual phone and Zoom meetings, open houses, webinars, SEPTA meetings, transition fairs, college nights, presentations, and conferences. The counselor reviews applications and supporting records to assess readiness and program fit; coordinates interviews, overnight trials, and Classroom Experience Day; and manages acceptance, onboarding, intake, enrollment tracking, and related documentation for College Experience and CareerNext. The position also coordinates OPWDD-related onboarding and service authorization documentation, prepares residential and nursing binders, maintains applicant communications and the CareerNext and College Experience website availability calendar, and assists with Facebook and Instagram content.
Requirements
- Bachelor’s degree in Special Education, School Counseling, Higher Education, Marketing, Communications, or a related field.
- Strong verbal and written communication skills.
- Comfort with public speaking in person and via Zoom.
- Excellent organizational and time-management abilities.
- Ability to multitask with speed and accuracy.
- Ability to travel.
- Schedule flexibility for evening recruitment events in fall and spring.
Nice To Haves
- Knowledge of OPWDD regulations and documentation.
- Experience working in an admissions capacity.
Responsibilities
- Represent The College Experience and CareerNext through outreach and education for prospective students, families, educators, educational consultants, guidance counselors, care coordinators, and transition specialists.
- Conduct individual phone and Zoom meetings, in-person and virtual open houses, webinars, SEPTA meetings, high school transition fairs, college nights, private presentations, and conferences.
- Maintain an up-to-date availability calendar on the CareerNext and College Experience website for prospective families to schedule phone consultations.
- Review and assess student applications and supporting documentation, including academic records, psychological and clinical history, IEP/504 accommodations, Life Plans, and current support service needs, to evaluate readiness and program fit.
- Coordinate admissions activities, including overnight trials and student and parent interviews for prospective College Experience candidates.
- Organize Classroom Experience Day for College Experience OPWDD waiver applicants.
- Establish enrollment timelines, track deposits, and monitor admitted student status through confirmed enrollment for both programs.
- Communicate deposit information and family contact details to finance.
- Present qualified applicants to the Director of College Programs for acceptance consideration; draft and send official acceptance letters after approval.
- Prepare and distribute onboarding materials to accepted students.
- Oversee intake for College Experience OPWDD waiver applicants and private tuition students, including developing intake packets and coordinating documentation with finance and nursing.
- Meet with families to review intake documents as needed and collect accurate submissions for relevant departments, including finance, nursing, residential, and Netsmart.
- Communicate proactively with prospective and current applicants by email and phone, track deposit payments, and monitor applicant status through enrollment.
- Communicate with OPWDD as directed by the Director of College Programs regarding onboarding regulations.
- Manage group day habilitation (WOW) service authorization and Self-Direction budget closures, ensuring required documentation and filing are prepared for College Experience enrollees’ move-in.
- Create OPWDD residential binders for incoming waiver students and track and organize medical documents for nursing binders.
- Assist with social media content postings to Facebook and Instagram.
Benefits
- Paid training.
- Health insurance.
- Dental insurance.
- Vision insurance.
- Payment in lieu of health insurance.
- Tuition assistance.
- Retirement programs.
- Opportunities to advance within the agency.
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What This Job Offers
Job Type
Full-time
