Admissions Coordinator

Rochambeau•Bethesda, MD

26d•Onsite

About The Position

Rochambeau, The French International School of Washington, DC (Rochambeau), has an immediate opening for an Admissions Coordinator – Full-time. This role is a key member of a dynamic admissions team dedicated to providing superior customer service to prospective families, ensuring a seamless intake and enrollment process. This role balances rigorous administrative data management with outward-facing community engagement, supporting the school's recruitment and retention goals through multiculturally sensitive communication, digital marketing, and event coordination. The successful candidate serves as a primary point of contact for local and international families, ensuring that Rochambeau’s unique educational advantages are effectively communicated.

Requirements

Bachelor’s degree or international equivalent in a related field from an accredited institution
2 to 5 years of professional experience in education, preferably within admissions, community relations, events, or marketing
Full bilingual proficiency in French and English with exceptional verbal and written communication skills in both languages (complete grammatical, spelling, and structural accuracy.
Demonstrated customer service excellence and the ability to interface professionally with faculty, staff, students, and external stakeholders
Proven organizational capacity to track, prioritize, and execute multiple competing multi-step workflows simultaneously
High degree of cultural competency and a demonstrated ability to work collaboratively within a diverse, international community
Technical proficiency in Windows/Mac OS, Microsoft Office Suite, Google Workspace, and web-conferencing tools (Zoom, Google Meet)
Flexibility to work evenings, early mornings, and weekends to represent the Admissions department at specialized events or testing days
Three Professional References (name, position, contact number, and email) listed on your CV/resume

Nice To Haves

Prior experience handling admissions workflows specifically within a private, independent, or international school environment
Hands-on proficiency with specialized admissions platforms and CRMs, such as SchoolAdmin, Finalsite, or PowerSchool
Operational experience managing social media accounts or analyzing digital engagement via tools like Google Analytics

Responsibilities

Review and process admission application elements, verifying data integrity and inputting critical notes into the admissions database (SchoolAdmin/Finalsite).
Develop and execute standardized workflows to audit applications for completeness, accuracy, and regulatory integrity.
Generate, analyze, and distribute standard and ad-hoc statistical reports on applicant statuses and overall pool trends for leadership.
Facilitate the accurate creation of new student files and coordinate the enrollment confirmation process.
Securely maintain candidate confidentiality and ensure all database actions comply with institutional ethical standards.
Act as a brand ambassador, managing multi-channel inquiries (email, telephone, inquiry forms) from local and international prospective families.
Conduct personalized campus tours, articulating the "Rochambeau Advantage" while remaining highly sensitive to varied cultural and linguistic backgrounds.
Conduct individual virtual chats with families to present the program and answer questions.
Prepare files for review with the Admissions Committee.
Participate in the admissions committee decisions and follow up with families.
Assist with retention efforts and the annual re-enrollment process.
Manage calendar logistics, admissions testing schedules, and prospective family registrations across external platforms (e.g., SchoolAdmin, Sign Up Genius, Google Forms).
Support the full life cycle of open houses and recruitment events, including logistical planning, on-site setup, RSVP tracking, and post-event nurture campaigns.
Synthesize and draft content for the monthly admissions newsletter directed to prospective families.
Collaborate on the development, review, and distribution of creative digital and print marketing collateral to attract prospective applicants.