Admissions Coordinator, From the Top

KERA • Dallas, TX

2d • Hybrid

About The Position

From the Top celebrates and empowers dedicated young musicians ages 8-18. Our Fellows complete a series of educational sessions that culminate in a community engagement experience and an appearance on our NPR broadcast. This position is part of the Admissions Team, which is responsible for managing the application and selection processes for young musicians seeking to participate in our Learning and Media Lab Fellowship. This includes recruitment, directing and administering awards, reviewing applications, selecting participants, and providing support to applicants, teachers, parents, Fellows, and award recipients. The role also involves booking young musicians who reflect the diverse fabric of our nation’s next generation of artists and alumni relations.

Requirements

• Advanced or professional experience in classical/jazz/and or traditional music performance or education
• Experience in and enjoy administrative work supporting departments
• Appreciation for working with young people and families
• Strong written and verbal communication skills – you equally love connecting on the phone, by video conference, or via email/text
• Strong organizational skills and the ability to meet deadlines
• You enjoy using computer-based databases and project management systems
• Pride in accuracy of data
• An understanding of and enjoy fostering an inclusive environment where every young musician feels respected, empowered, and supported
• You love working collaboratively on small (but mighty!) teams

Nice To Haves

• Passion for public media

Responsibilities

• Manage all communications in the auditions and award email inboxes.
• Serve as the primary point of contact for all applicant correspondence.
• Communicate with the applicant base regarding deadlines and opportunities.
• Collect sensitive supplemental documentation from all award applicants and ensure applications are complete.
• Coordinate application reviews with a team of independent reviewers.
• Coordinate, attend, and adjudicate virtual live auditions.
• Send decision letters to all reviewed applicants, tracking all letter determinations.
• Support the Admissions Director in the full review of all award applications, including financial review (training provided).
• Prepare preliminary award recipient contracts.
• Complete music-related purchases and track award expenditures, including travel coordination and purchase request completion for all award recipients.
• Maintain department databases on Fillout and Airtable, ensuring applicant details are correct and applications are routed successfully and in a timely manner.
• Provide technical support to internal and external database users as needed.
• Coordinate with Audience Development, Marketing, and Development departments for accurate and timely sharing of database information.
• Track, analyze, and report on applicant, Fellow, and award recipient data for grant reporting needs, and design reports to share with colleagues.
• Use strategic thinking to identify opportunities for system improvements, evaluate new technologies, implement updates and upgrades, and optimize database and application system performance.
• Process expense reports, reconcile Stripe reports, and track department spending.
• Schedule department and joint department meetings and take meeting notes.
• Attend LML meetings to collect attendance and assist in facilitation, as needed.
• Schedule meetings, coordinate and communicate guest artist and curriculum information internally, and track timelines with the LML facilitation team.
• Project coordinate special projects and initiatives, as needed.
• Work in a manner consistent with KERA’s mission, vision, and values, and maintain compliance with all company policies and procedures.
• Participate in fundraising activities as needed and assigned.
• Perform additional duties as assigned.

Benefits

• Generous vacation (3 weeks)
• Sick time (8 days)
• Personal time (2 days)
• Holidays (11)
• Comprehensive health, dental and vision insurance
• KERA-paid short and long-term disability, basic life insurance and AD&D insurance
• Flexible scheduling
• Hybrid work environment
• 401k plan with KERA-contribution after 6 months
• Robust employee assistance program available to the employee and all members of their household
• Strong company culture focused on connection, belonging and professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed