Admissions Assistant

The Parish School•Houston, TX

3d•Onsite

About The Position

The Admissions Assistant supports the Director of Admissions across the admissions process in efforts to increase awareness of and interest in The Parish School. This role serves as an important first point of contact for prospective families and professionals, responding to inquiries, providing admissions and program information, collecting required admissions documents, conducting school tours, and maintaining accurate admissions files and records. The Admissions Assistant also helps develop and strengthen strategic relationships and community visibility to build awareness, cultivate prospective family interest, and support admissions goals. All responsibilities are carried out in a manner that consistently reflects and supports The Parish School’s mission and values.

Requirements

College degree
One (1) year experience in a school or non-profit setting
Highly proficient in MS Office applications.
Exceptional written and oral communication skills, including the ability to actively listen to others, build consensus and resolve conflicts
A detail-oriented individual with the ability to coach, coordinate, and lead teams to achieve assigned goals, including the ability to manage and complete projects with attention to detail and under tight deadlines
Outstanding and creative problem-solving, critical thinking, and strategic planning skills
Strong collaboration skills, demonstrating an ability to gather input, develop recommendations, and generate consensus with partners across teams
Ability to learn quickly, to pivot when needed, and to be effective in a fast-paced, multifaceted environment
Ability to work autonomously and thoroughly with independent self-reflection, as well as take direction as needed
An individual who possesses an appreciation for the history and traditions of The Parish School as well as the ability to articulate the school’s values and aspirations to current stakeholders and external audiences
A working style that is conducive to managing multiple projects with differing priorities and timelines for completion, delegating as is appropriate
An individual who consistently demonstrates sound judgement in decision making, dependability, and an ability to maintain confidentiality
Adept at networking among a diverse group of stakeholders, displaying a warm and friendly personality and effective interpersonal skills
A strong passion for lifelong learning and a desire to continue professional development

Nice To Haves

experience with special education preferred
Worked with families of children with speech language learning differences (preferred).

Responsibilities

Respond to intake calls and emails within a 24-hour period
Collect all required documents from families for the admissions folder
Conduct group and individual campus tours
Prepare and maintain adequate supply of admissions forms and admissions folders
Enter select student and family information into the database
Update and maintain admissions calendar with regards to tours, screenings, visits, school events
Maintain admissions data to track inquiries, tours, screenings, visits and enrollment
Maintain spreadsheet on referral sources and coordinates thank you notes
Understand the school’s mission and the students served
Partners with the Director of Admissions and Outreach Committee to identify and develop relationships with new schools, organizations, professional networks, and referral sources that align with admissions priorities and target audiences.
Partners with the Director of Admissions and Outreach Committee to cultivate and steward relationships with existing community partners and referral sources to maintain awareness and encourage prospective family referrals.
Represent The Parish School and The Carruth Center in the community to increase brand awareness, communicate program offerings, and generate admissions interest.
Provides administrative support to Camp Acorn
Ensures a safe and secure environment for all staff and students and visitors by proactively monitoring facilities, enforcing safety protocols, and responding promptly to potential hazards or incidents, including during all drills.
Other duties as assigned