Admissions and Logistics Coordinator Youth Inpatient Unit

Kitsap Mental Health Services • Bremerton, WA

10d • $23 - $28 • Onsite

About The Position

Kitsap Mental Health Services (KMHS) is seeking an Admissions and Logistics Coordinator to support operations within the Youth Inpatient Unit. This position helps ensure admissions are coordinated efficiently while supporting daily unit functions that contribute to a safe and well-organized treatment environment. The role provides essential operational support that allows clinical and direct care staff to focus on serving youth and families. If you're committed to supporting services that help young people receive timely behavioral health care, we welcome your application.

Requirements

• High School Diploma or GED
• Minimum 3 years of job-related experience
• Agency Affiliated Counselor Registration
• Current CPR certification (or ability to obtain within 30 days of hire; training provided by the organization)
• Valid Washington Food Worker card
• Working knowledge of healthcare insurance
• Knowledge of medical terminology
• Knowledge of general administrative and clerical procedures
• Skill in establishing and maintaining effective working relationships with other employees, clients, organizations, and the public
• Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.
• Familiarity with computers is very important - staff will learn to use our Electronic Medical Record system, scheduling system, and need to be able to navigate the Microsoft Office.
• Confidentiality- able to maintain confidentiality and adhere to ethical standards
• Be proficient at data entry and extraction with the several computer programs/systems on the unit.
• Demonstrated ability to work in stressful situations (i.e., clients in crisis, numerous telephone calls).
• Demonstrated ability to work independently and as a team member.
• Adaptability - able to adjust approach to meet changing demands and situations including dealing with diverse people.
• The ability to operate a personal computer, fax machine, printer, and copier proficiently.

Nice To Haves

• Associate's degree (In Business, Accounting, or related field)
• Minimum 5 years of job-related experience
• Course work in medical/psychiatric terminology.
• Experience using an Electronic Medical Record (EMR).

Responsibilities

• Coordinate client admissions from initial referral through arrival to the Youth Inpatient Unit.
• Ensure admission requirements, documentation, policies, and procedures are completed accurately and within required timelines.
• Communicate with staff and referral sources to support a smooth admissions process.
• Create and maintain the master staff schedule 6 to 8 weeks in advance.
• Monitor staffing levels and arrange additional coverage based on established protocols and client needs.
• Support kitchen operations by maintaining inventory levels and monitoring food safety documentation.
• Create and maintain inventory tracking systems for unit supplies.
• Prepare and submit purchase orders as needed.
• Provide clerical and administrative support to unit staff.
• Answer phones and assist with routine communication needs.
• Organize and distribute information to ensure staff receive timely updates.
• Complete required charting, data entry, and documentation in accordance with agency requirements.
• Attend mandatory trainings and maintain all required certifications and documentation.

Benefits

• Comprehensive Coverage: Health, Dental & Vision
• Generous PTO: Up to 19 days + 2 mental health days + 10 holidays (pro-rated for part-time)
• Fully Paid YMCA Membership for you and eligible family members
• Company-Paid Life & Disability Insurance
• Student Loan Assistance & Professional Development
• 403(b) Retirement Plan with Company Contributions
• Employee Assistance Program (EAP)
• Pet Insurance
• Free Wellness App (2MorrowHealth)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED