Admissions & Advancement Operations Coordinator
About The Position
Presentation High School seeks a highly organized, detail-oriented, and mission-driven Admissions & Advancement Operations Coordinator to serve as a key member of the Admissions and Advancement team. This position plays a central role in supporting student recruitment, enrollment operations, constituent engagement, event execution, and departmental project management. The Coordinator serves as a primary operational resource across Admissions, Advancement, Alumnae Relations, Community Engagement Events, ensuring the seamless execution of programs, communications, data management, and constituent experiences. The ideal candidate is highly organized, technologically savvy, and energized by creating systems and processes that support both enrollment growth and community engagement. This individual will combine strong project management skills with a customer-service mindset and the ability to manage multiple priorities in a dynamic school environment. The position allocation is approximately: 50% Admissions Operations & Enrollment Support, 30% Advancement, Alumnae & Community Engagement Support, 20% Data, Technology, Website & Project Coordination.
Requirements
- Bachelor's degree or equivalent combination of education and experience.
- Three or more years of experience in admissions, enrollment management, project coordination, marketing, events, operations, or a related field.
- Experience managing multiple priorities, projects, and stakeholders simultaneously.
- Strong technical proficiency and experience working with databases, CRM systems, or enrollment platforms.
- Exceptional organizational, project management, and customer service skills.
- Strong written, verbal, and interpersonal communication abilities.
- Ability to manage multiple priorities while maintaining attention to detail.
- Proficiency with database systems, website content management tools, Google Workspace, and Microsoft Office.
- Ability to analyze data, generate reports, and leverage technology to improve processes.
- Collaborative, proactive, and service-oriented approach.
- Commitment to the mission and values of Presentation High School.
Nice To Haves
- Experience in independent schools, Catholic schools, higher education, nonprofit organizations, or mission-driven institutions.
- Experience with SchoolAdmin, Finalsite, Niche, Bloomerang, or similar systems.
- Experience with website content management and digital communications platforms.
Responsibilities
- Serve as a primary point of contact for prospective students and families throughout the admissions and enrollment process.
- Coordinate admissions operations, including application management, event registration, enrollment workflows, communications, and reporting within SchoolAdmin.
- Support recruitment initiatives, campus visit programs, outreach activities, and enrollment events.
- Maintain accurate admissions records and provide data, reporting, and insights to support enrollment goals.
- Collaborate with the Director of Admissions to enhance processes, improve family experience, and support strategic enrollment initiatives.
- Serve as a primary administrator of SchoolAdmin and other departmental technology platforms.
- Manage data integrity, reporting, system maintenance, and operational workflows across Admissions and Advancement.
- Maintain website content, online forms, event registration platforms, and digital communications tools.
- Identify opportunities to improve efficiency through technology, automation, and process enhancements.
- Support engagement initiatives involving alumnae, parents, donors, volunteers, and community partners.
- Coordinate communications, outreach efforts, volunteer activities, and constituent engagement projects.
- Assist with stewardship, relationship-building, and community engagement efforts that strengthen connections to Presentation High School.
- Support the planning and execution of admissions, alumnae, advancement, community engagement, and school-wide events.
- Manage event logistics, registration systems, vendor and volunteer coordination, communications, timelines, and on-site execution.
- Assist with post-event follow-up, reporting, and continuous improvement efforts.
- Coordinate departmental projects, calendars, timelines, meetings, and operational priorities.
- Prepare reports, presentations, and supporting materials as needed.
- Support cross-functional initiatives and ensure projects remain organized and on schedule.
Benefits
- competitive salary
- comprehensive benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
