Advancement Coordinator

Open Doors Academy•Cleveland, OH

5d•$50,000 - $53,000•Hybrid

About The Position

Open Doors Academy (ODA) provides year-round out-of-school programming that helps scholars in grades K–12 build academic skills, explore new opportunities, strengthen relationships, and prepare for bright futures. Each year, more than 1,900 scholars and their families across Northern Ohio engage with ODA through afterschool, summer, family engagement, and enrichment programs. Open Doors Academy is seeking an exceptionally strong writer and highly organized professional to serve as Advancement Coordinator. This role supports ODA’s advancement efforts through donor stewardship, advancement operations, communications, and project coordination. Working closely with the Senior Director of Engagement, the Coordinator helps move strategic advancement priorities forward by maintaining donor systems, coordinating stewardship activities, drafting advancement communications, and ensuring important projects, follow-up, and next steps remain organized and on track. The Coordinator serves as a key member of the Advancement team and helps translate advancement priorities into consistent action. Success in this role requires strong judgment, initiative, attention to detail, and the ability to work independently while maintaining close communication with leadership. This role is ideal for someone who combines excellent writing with strong organizational instincts, communicates professionally with a wide range of people, and takes pride in helping mission-driven work move forward with consistency, thoughtfulness, and care.

Requirements

Exceptional writing, editing, and proofreading skills
Strong organization, attention to detail, and ability to manage multiple priorities
Excellent follow-through, project coordination, and ability to move work forward independently
Demonstrated professional judgment, discretion, and sound decision-making
Ability to exercise good judgment, identify solutions, and escalate issues appropriately
Ability to anticipate needs, identify solutions, and communicate progress proactively
Strong interpersonal and professional communication skills
Ability to work independently while remaining closely coordinated with leadership
Ability to represent Open Doors Academy professionally with donors, volunteers, partners, and community stakeholders

Nice To Haves

5+ years of relevant professional experience
Experience with donor databases or CRM systems
Experience in nonprofit advancement, donor relations, communications, project coordination, or related work
Familiarity with Microsoft Office and web/social content tools

Responsibilities

Maintain accurate donor records and stewardship activity in ODA’s CRM system
Prepare donor and engagement reports
Coordinate timely donor acknowledgements and stewardship follow-up
Track donor engagement and help maintain organized stewardship systems
Respond professionally to routine donor, volunteer, and advancement-related inquiries
Draft donor newsletters, appeals, donor stories, stewardship communications, and annual report content
Proofread and help maintain clear, consistent messaging across advancement communications
Support selected advancement-related social media and website content
Coordinate timelines and support production of advancement communications
Help keep advancement priorities, donor follow-up, and communications projects organized and moving forward
Track next steps and deadlines related to donor meetings, stewardship, board engagement, and fundraising activities
Prepare donor lists, reports, and supporting materials
Communicate regularly with the Senior Director of Engagement regarding priorities and follow-up needs
Support select donor and advancement-related events throughout the year
Assist with donor, volunteer, and partner engagement activities that support advancement priorities