Admissions Administrative Assistant

STEPHEN GAYNOR SCHOOL•New York, NY

8d•$28 - $33•Onsite

About The Position

The Admissions Administrative Assistant will provide daily on-ground administrative support to the admissions team. This is an outward-facing position that requires a warm, courteous, professional, and positive demeanor for communication with prospective parents and students. The role involves working closely with the admissions team, Division Directors, and school administrative staff to support all aspects of the admissions process. The ideal candidate must be a highly organized, detail-oriented team player with excellent communication skills. Strong technology skills and a mastery of database systems (such as Excel, Google docs, and Veracross) are extremely important. We are looking for someone to start as soon as possible.

Requirements

Minimum of a Bachelor’s Degree
Minimum 2 years experience in an administrative position required
Exceptional communication and interpersonal skills with the ability to build trust and rapport across diverse communities, including internal leadership and staff, families and outside professionals
High proficiency with Microsoft Office and Google Workspace
Exceptional customer service and database system configuration skills
Strong written and verbal communication skills
Highly organized and resourceful with sound judgment and a results-oriented mindset
A strong commitment to diversity, equity, and inclusion and a passion for the mission of Stephen Gaynor School.
A commitment to creating and maintaining an inclusive and diverse community.
Detailed-oriented with strong time management skills
Ability to work independently
Self-motivated, flexible, and able to work as part of a team
Organized with the ability to multitask
Must be thoughtful in approach to speaking to children with special needs
Must be able to maintain confidentiality

Nice To Haves

Experience in an independent school or mission-driven nonprofit setting is preferred.
Veracross experience preferred
Strong written and verbal communication skills in an additional language are a plus

Responsibilities

Answer general incoming phone and email inquiries
Manage multiple calendars
Schedule prospective student evaluations and parent tours
Schedule prospective student classroom visits
Coordinate/schedule meetings via Zoom or conference call
Manage and organize applications on a daily basis
Communicate with Director of Technology and Director of Communications as needed to maintain smooth functioning of all website and data systems that support the admissions process
Prepare and send admissions correspondence such as decision letters, contracts and financial aid packages, requests for school records
Assist in the preparation of admissions statistics spreadsheets
Assist in organizing the logistics and details of admissions events such as Open Houses, and attendance at admissions events as needed
Attend full faculty and staff meetings
Willing to commit to anti-bias and anti-racism work and to promoting inclusion, belonging and equity through their work in the classroom and school community.
Ensure a commitment to the school’s DEI mission and goals by participating in continuous professional development for learning differences, anti-racism and anti-bias of all kinds.
Be an active member of the Gaynor community
Other duties and responsibilities as deemed appropriate