Admission Events and Campus Visit Coordinator

Howard Payne University•Brownwood, TX

3d•Onsite

About The Position

The Admission Events and Campus Visit Coordinator is responsible for assisting the Enrollment Services staff in serving prospective students through the complete admission process, from the point of initial contact to enrolled student status. The Admission Events and Campus Visit Coordinator is responsible for implementing the enrollment strategies of the University and for assisting the counseling staff in achieving enrollment goals. The Admission Events and Campus Visit Coordinator will lead the campus visit event and daily visit experiences and maintain an expert-level use of the customer relationship management (CRM) system. Additional Admission Office responsibilities may be assigned.

Requirements

Bachelor's degree from an accredited University or at least three years of directly related experience, or an equivalent combination of education and experience is required
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English
Ability to write reports, business correspondence, and procedure manuals effectively
Ability to present information and respond to questions effectively from groups of students, other employees, trustees and the public
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and area
Ability to apply concepts of basic algebra
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables in English
Knowledge of Internet software; Spreadsheet software and Word Processing software
Willingness to learn Admission processing systems quickly and become the expert in the admission office software system
Must be at least 21 years old and maintain a current Texas driver's license to drive any vehicle, including personal vehicles, on behalf of the University when necessary
Checks emails for campus visits during weekend for Monday campus visits
Works more than eight hours on campus preview days
May work more than 8 hours a day preparing for campus visit days
May work weekends to make admission presentations for athletic recruiting events
Regularly required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl
Frequently required to sit, use hands to finger, handle, or feel, and talk or hear
Must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 50 pounds
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Preparation for campus preview events; move boxes with travel pieces or t-shirts; loading and unloading of supplies which includes crates of supplies for campus preview events
Must be committed to modeling the Christian faith; displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others; is committed to continuing to model Christian faith in a manner consistent with the University’s mission Statement and core values

Nice To Haves

Coordinates the schedule for admission counselors, faculty, and staff for daily visits and preview events.
Evaluates the event and performance of team members related to daily campus visits and preview events.
Serves the counseling and support staff and assists them in achieving their enrollment goals.
Shares in supervision of student employees in accordance with the University's policies and applicable laws.

Responsibilities

Coordinate and prepare all Campus Visit events for the Office of Admission
Coordinate the efforts of the Office of Admission staff working with the various components of the Recruitment and Scheduling visit events throughout the year
Serve as contact and point person for the campus in matters related to events sponsored by the Office of Admission
Serve as the first initial contact for all visitors on campus at the front desk
Answer all incoming phone calls to the main line of the University
Maintain registration records, materials, supplies, invitations, confirmations and follow up with students for the recruitment and scheduling events and individual daily visits
Represent the University at Office of Admission events
Assist with the scheduling and execution of individual daily visit experiences of prospective students, their families, groups, and other guests of the campus
Coordinate with faculty and staff to ensure a robust visit experience for prospective students, their families, groups, and other guests of the campus
Responsible for the coordination and implementation of the office involvement in summer camps on the HPU campus
Responsible for implementing institutional enrollment strategies in off-campus and on-campus settings
Assist in the coordination and facilitation of communication to prospective students in standard mail and electronic formats - phone work is required
Work proactively with the Office of Financial Aid to coordinate visits with prospective students, their families, groups, and other guests of the campus
Must be able to travel and be away from home approximately 7% of the year
Build relationships with all aforementioned individuals
Represent the University by attending conferences as assigned
Responsible for shared supervision of student employees
Obtain a detailed, working knowledge of the University and its many facets
Read and evaluate admission data including, but not limited to, applications for admission, standardized testing results, secondary school and college transcripts, student-written essays and letters of reference
Provide a positive, professional demeanor within the Admission Office and the HPU campus, and when representing Howard Payne University to all prospective students and families or to any member of the public