Admission Application Coordinator

MICDS•St Louis, MO

2d•Onsite

About The Position

The Admission Application Coordinator reports to the Director of Enrollment Management as a key support role within the Admissions team at MICDS, facilitating a smooth, organized, and welcoming admissions process for prospective families applying to MICDS. This position blends strong administrative execution with a warm, child-centered approach, supporting both the operational and relational aspects of admission. The Coordinator serves as a primary administrative partner in managing application process flow, coordinating communications, and ensuring completion of application requirements, while also playing an important role in welcoming and engaging young children applying to the Lower School and conducting the applicant assessment process. This position helps to ensure that families experience a highly professional, responsive, and supportive admissions journey from inquiry through enrollment.

Requirements

Experience in an administrative, admissions, or educational support role, preferably in an independent school setting
High School Diploma or GED required
Experience working with young children (ages 3–10) in an educational or childcare setting
Understanding of typical developmental milestones in early childhood and elementary-aged students
Ability to engage children in a calm, supportive, and reassuring manner, particularly in evaluative settings
Strong database management skills and comfort working within admissions or CRM systems
High level of organization and attention to detail, with the ability to manage multiple processes simultaneously
Excellent interpersonal and customer-service skills, particularly in working with prospective families and young children
Exceptional written and verbal communication skills
Ability to communicate warmly and effectively with families from diverse backgrounds
Professionalism, discretion, and sound judgment when handling confidential information
Ability to work collaboratively in a team-oriented environment while managing individual responsibilities

Nice To Haves

bachelor’s degree preferred
Experience administering and/or supporting early childhood or school readiness assessments preferred

Responsibilities

Support the Associate Directors of Admission in their work of overseeing the admissions process for families applying to MICDS
Assist in the administration and scoring of early childhood and Lower School screening assessments
Welcome, supervise, and engage young children during assessment visits in a calm, reassuring, and age-appropriate manner
Serve as a point of contact for prospective families, managing communication via email, phone, and in person
Help schedule student visits, Lower School screening/assessment appointments, and parent interviews, including sending reminders and follow-up communications
Collect, track, and process required applicant materials, including records from sending schools
Maintain accurate and up-to-date applicant data in the school’s admissions database section of the Veracross data management platform
Monitor application progress and proactively communicate with families to ensure timely completion of requirements
Draft and send admissions-related communications, including emails, letters, and announcements
Help plan, prepare for, and provide logistical support for Admission events, including some evenings and weekends
Exercise discretion and professionalism when handling sensitive admissions information and decisions

Benefits

a generous 403(b) retirement plan where the School contributes 8% of salary with an employee’s 3% contribution
medical, dental and vision insurance
flexible spending accounts
long term care insurance
life insurance
short-term and long-term disability insurances
tuition benefit
paid leaves
access to a fitness center
free lunch