Admission and Financial Aid Operations Manager / Assistant to Chief External Affairs Officer

Kent Place School • Summit, NJ

6d • Onsite

About The Position

Kent Place School seeks a warm, highly organized, and proactive Admission and Financial Aid Operations Manager / Assistant to the Chief External Affairs and Strategic Partnership Officer to join a collaborative five-person enrollment team. This full-time, 12-month, in-person position serves as the primary point of contact for prospective families, manages department databases and daily operations, coordinates admission events, and provides high-level administrative support.

Requirements

• Bachelor's degree and 3–5 years of experience in enrollment, admissions, financial aid, or communications in an educational/nonprofit setting.
• Proficiency in database management and Google Suite (Gmail, Drive, Sheets, Slides, Gemini).
• Excellent interpersonal, written, and phone skills; ability to engage warmly with diverse families, children, and staff.
• Exceptional project management, detail orientation, and ability to handle multiple deadlines.

Nice To Haves

• Experience with independent school systems (e.g., Clarity) is a plus.

Responsibilities

• Serve as the first point of contact for prospective families; manage departmental communications, budgets, schedules, application files, and office supplies.
• Coordinate logistics, scheduling, and visitor check-ins for all open houses, preview days, tours, and recruitment events (including occasional evenings/weekends).
• Maintain database integrity, produce benchmarking reports, track applicants through the enrollment funnel, and assist families with financial aid processes and contracts.
• Manage calendar, scheduling, and travel logistics for the Chief External Affairs and Strategic Partnership Officer across multiple school institutes.
• Actively participate in school life, upholding Kent Place's mission and commitment to inclusion and belonging.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level