Administrator- Intermediate

General Dynamics Mission Systems, Inc•Chantilly, VA

2d•$28 - $30•Hybrid

About The Position

The Administrator provides general administrative support to managers and staff on the Chantilly Engineering team. The role manages calendars, meetings, travel schedules and arrangements, expense and time reporting, and other administrative details so team members can focus on business activities. It requires confidentiality, strong organization, initiative, precision, and professional communication. The Administrator organizes and maintains the team’s digital workspaces in Confluence, monitors customer deliverables and deadlines, and manages travel logistics including visa requirements, expiration dates, deadlines, and security documentation. The role also maintains document version control and current records, submits purchase requests to support field services, and turns meeting action items into Jira tasks.

Requirements

High school diploma or equivalent.
Related vocational training and a minimum of 2 years of administrative or business experience.
Outstanding organizational skills and attention to detail.
Excellent communication skills for collaborating with teams and stakeholders.
A proactive mindset and ability to prioritize and manage multiple tasks effectively.
Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
U.S. citizenship is required due to the nature of work performed within the facilities.

Nice To Haves

Proficiency with Confluence, Jira, and Excel, or ability to learn these tools quickly.
Previous experience in an administrative or support role.
Expertise in configuration management or document version control systems.
Experience managing travel logistics, including visas, security documentation, and deadlines.
Ability to improve workflows and organize digital tools for team efficiency.
Confidence creating and managing tasks in Jira.
A solutions-driven, positive attitude and ability to tackle challenges.

Responsibilities

Provide general administrative support to managers and staff.
Manage calendars, meetings, travel schedules, and associated arrangements.
Handle expense and time reporting.
Organize and maintain digital workspaces in Confluence.
Oversee customer deliverables to ensure timelines and expectations are met.
Manage travel logistics, including visa requirements, expiration dates, deadlines, and security documentation.
Maintain document version control and up-to-date records.
Submit purchase requests to support field services.
Convert meeting action items into Jira tasks.