Administrator

BELFOR CANADA INC.•Kingston, ON

9d•CA$0 - CA$50,000•Onsite

About The Position

Behind Every Restoration Is an Administrator Who Keeps Everything Running Smoothly. Restoration projects move fast—and the details matter. Our Administrators make sure the financial side stays accurate, organized, and stress-free, so the rest of the team can focus on helping customers recover and rebuild. At BELFOR, we restore more than buildings—we restore peace of mind. As an Administrator, you play a key role in keeping our operations running smoothly, accurately, and efficiently. You’ll support the financial health of the business by managing Accounts Payable, Accounts Receivable, Payroll, and Invoicing—ensuring everything is processed correctly, on time, and in line with company standards. You will also assist with general administrative duties, including supporting new hire onboarding documentation, to help maintain an organized and welcoming start for new employees. This is a great opportunity for someone who enjoys structure, problem-solving, and being a trusted part of a collaborative team.

Requirements

High School Diploma/GED.
Strong administrative and organizational skills.
Excellent communication and attention to detail.
Proficient with Microsoft Office and Google Suite.

Nice To Haves

Customer service experience preferred.
Experience in restoration, construction, or insurance is an asset

Responsibilities

Preparing and processing invoices, payments, reimbursements, and purchase orders with accuracy and care
Managing Accounts Payable and Receivable, including reconciliations and expense audits
Keeping invoicing records, financial documentation, and filing systems organized, accurate, and compliant with company and regulatory standards
Supporting onboarding processes by preparing and processing new hire documentation and paperwork, ensuring a smooth and welcoming start for new team members
Reviewing billing details, verifying insurance information, and maintaining accurate system records
Identifying and resolving discrepancies, including follow-ups on outstanding accounts when needed
Supporting bank deposits and sharing financial data with corporate teams
Working closely with the Office Manager to support reporting and financial goals
Maintaining confidentiality and ensuring all work aligns with company policies and safety standards
Supporting additional administrative tasks as needed to keep operations running smoothly