Administrator

Plains All American•Midland, TX

3d•Onsite

About The Position

This position will perform a wide range of administrative and general clerical duties in support of the operations group. The ideal candidate will have a diverse skill set and ability to be flexible and work under pressure while disposing of matters of a routine nature under limited supervision to conserve Managers' time.

Requirements

High School Diploma or equivalent
A minimum of 2 years administrative assistant experience or equivalent office experience
Proficient in Microsoft Word, Excel, PowerPoint and Outlook, with emphasis on Excel
Strong analytical skills, with ability to make independent decisions and judgments, and exercise initiative with accuracy and attention to detail.
Capable of effectively interacting with personnel within the organization as well as with vendors and customers
Good organizational and multi-tasking skills with demonstrated ability to prioritize effectively and meet deadlines.

Nice To Haves

Valid driver’s license with a clean abstract
Cleared criminal history (background) and satisfactory reference checks
Compliance with the Company’s drug and alcohol policy including pre-employment D&A
This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the U.S. for the duration of their employment.

Responsibilities

Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by Corporate Office and/or Managers and Supervisors.
Order equipment and supplies as needed.
Receive and process correspondence going in and out of the office.
Code and process invoices in company bill-paying system.
Organize and maintain all filing of correspondence, reporting and inspections.
Maintain handbooks and procedures regarding safety and regulations and assist the Manager with compliance assurance.
Ensure all timesheets are completed and reported accurately according to Company policy.
Serve as receptionist when needed and handle and/or route incoming telephone calls.
Schedule employee training and assist with travel details for employees.
Perform various duties to maintain the Company’s building, facilities and equipment appearance as neat and orderly.
Provide assistance with any other tasks as assigned.