Administrator, Workplace Services

Oaktree Capital Management•Los Angeles, CA

6d•Onsite

About The Position

As a part of Brookfield’s $416B credit platform, Oaktree is a premier credit manager emphasizing an opportunistic, value-oriented, and risk-controlled approach to investing across credit, equity, and real estate. Oaktree is committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. Oaktree is wholly owned by Brookfield, a leading global investment firm with more than $1 trillion in assets under management. Brookfield owns and operates high-quality businesses and real assets that provide essential services and form the backbone of the global economy. It invests on behalf of institutions and individuals around the world across infrastructure, renewable power and transition, private equity, real estate, and credit.

Requirements

Minimum five years of experience in administration, facilities, hospitality/catering, or office management
Demonstrated problem-solving skills and ability to escalate issues needing attention
Demonstrated track record of skillful communication and effective business writing
Strong proficiency in Excel skills
Strong proficiency in PowerPoint skills, including charts and applying style guidelines
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks

Nice To Haves

College degree preferred.

Responsibilities

Assist with the day-to-day operation of corporate facilities, ensuring workspaces, meeting areas and common spaces are maintained to a high standard
Set-up, configure and break-down conference rooms and event spaces for meetings, training sessions, and company events
Coordinate with building management, vendors, and service providers to address maintenance requests, repairs, and facility-related issues
Meet and escort vendors, contractors and service technicians as needed to support building operations and maintenance
Conduct routine inspections of conference rooms, communal areas, and office spaces to ensure cleanliness, functionality, and readiness for employee use
Work closely with building engineers to ensure service requests are completed promptly and meet user expectations
Collaborate with the team to respond promptly to employee requests related to facilities, services, meeting room support, and office amenities
Assist in maintaining budget for the Corporate Facilities account line; complete quarterly and annual analysis as required
Review and process vendor invoices, ensuring all invoices are accurately coded, processed and paid for in a timely manner
Make recommendations for new tactics to engage employees in the framework of Oaktree’s workplace strategies
Assist employees with installation and placement of small personal artwork, certificates, and diplomas
Assist in the Los Angeles office visitor experience, including those of external guests and Oaktree employee intra-office visits
Contribute to the operations of Our Communities Matter, Oaktree’s employee charitable giving platform
Assist with volunteer opportunities and outreach to Oaktree employee resource groups
Contribute to the emergency preparedness function for the Los Angeles office
Contribute to a broad level of employee communications and/or employee engagement efforts, with an ability to communicate effectively in writing and in person across the company