Administrator, Supply Chain
About The Position
FTAI Aviation Ltd. (NASDAQ: FTAI) owns and maintains commercial jet engines, focusing on the Maintenance, Repair, and Exchange (MRE) of CFM56 and V2500 engines. FTAI's proprietary products, including The Module Factory and a joint venture for engine PMA distribution, simplify, reduce costs, and improve environmental friendliness in CFM56 and V2500 engine maintenance. Additionally, FTAI owns and leases jet aircraft, which aids in acquiring engines at favorable prices. The company invests in aviation assets and aerospace products that yield strong, stable cash flows with potential for earnings growth and asset appreciation. FTAI operates globally with offices in New York, Miami, Montreal, Singapore, Dubai, the United Kingdom, and Ireland.
Requirements
- High school diploma or equivalent required.
- 1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
- Proficiency in Microsoft Office Suite, including working Excel skills (sorting, filtering, basic formulas).
- Strong organizational skills and a high level of attention to detail, particularly with data entry and record keeping.
- Ability to manage a high volume of transactions and open follow-ups without losing track of details.
- Clear written and verbal communication skills, including professional correspondence with vendors.
- Team-oriented, dependable, and willing to support across both Procurement and Repairs as priorities shift.
- Ability to follow established procedures and know when to escalate.
- Legally authorized to work in the U.S.
- Fluent in English (written and verbal).
Nice To Haves
- Associate's degree or coursework in Supply Chain, Business, Logistics, or a related field.
- Experience in aviation, aerospace, or another regulated technical environment.
- Experience using Quantum or another ERP or inventory management system.
- Familiarity with purchase orders, repair orders, invoicing, and three-way match processes.
- General understanding of supply chain concepts and terminology.
- Interest in developing toward a Procurement Analyst or Repair Analyst role.
Responsibilities
- Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
- Monitor open POs and ROs and follow up with vendors and stakeholders.
- Maintain accurate records of receipts, invoices, shipments, and communications.
- Track order milestones and escalate overdue items.
- Support invoice matching and discrepancy resolution.
- Generate routine open-order and status reports.
- Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
- Maintain vendor contact details and supporting documentation in company systems.
- Support Procurement Analysts with PO administration and material tracking.
- Support Repair Analysts with RO administration and turnaround-time (TAT) tracking.
- Support inventory transactions and data accuracy.
- Provide shared support across Procurement and Repairs, flexing to where workload demands.
- Assist with the preparation of routine analysis, spreadsheets, and reporting for the Analyst and Lead teams.
- Maintain organized filing and documentation, ensuring traceability and compliance records are complete and accurately stored.
- Prepare materials for and capture follow-up actions from production and material management meetings.
- Provide coverage across the Supply Chain organization during absences, peak workload, or special projects.
- Contribute to continuous improvement by identifying recurring issues and helping document processes and workflows.
- Complete other ad hoc administrative assignments in support of Supply Chain objectives.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
