Administrator Shop

First Student • Timmins, ON

9d • CA$50,000 - CA$65,000 • Onsite

About The Position

Provides administrative and technical support to the shop team, ensuring accurate processing of work orders, purchase orders, inventory, and invoices while maintaining compliance with company policies and Canadian standards.

Requirements

• High school diploma or equivalent.
• Strong time management and organizational skills.
• Proficiency with Microsoft Office and shop-related software.
• Ability to manage multiple tasks accurately and meet deadlines.
• Excellent communication skills and teamwork.
• Initiative, sound judgment, and attention to detail.

Responsibilities

• Print and organize work orders for approval by the Shop Manager, track progress, assist mechanics with system issues, liaise with IT support, and maintain accurate filing.
• Create, track, and receive purchase orders (internal and external), verify parts, process invoices, and generate daily/weekly reports.
• Monitor stock levels, update VMS system, correct errors, add new parts, and maintain organized storage.
• Match invoices and forward to the finance team.
• Complete and submit Web Fleet PI reports to the Regional Maintenance Manager.
• Process and track warranty submissions.
• Maintain WHMIS binders and follow workplace safety standards.
• Order shop supplies, update mileage and fuel readings, organize office documents, and assist with special projects.
• Work closely with Accounts Payable and the Branch Manager to ensure smooth operations.
• Other related duties as assigned.

Benefits

• Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential.
• Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure
• Go the extra mile to deliver an extraordinary experience for our customers and communities
• Work together, act with integrity, respect each other, champion diversity and inclusion
• Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED