Administrator - School of Medicine, Division of Endocrinology

Emory University•Atlanta, GA

3d•Hybrid

About The Position

The Division of Endocrinology, Metabolism, & Lipids, within the Department of Medicine at Emory University, has over 45 academic faculty members and 50 non-faculty staff. Our faculty are leaders in clinical care, basic and translational research, and education. The clinical practice that stretches across Emory Healthcare, Grady Health System, and the Atlanta VA Health System, and sees over 70,000 annual patient encounters. The Division is dedicated to the academic missions, with a fellowship program that trains the next generation of physicians and researchers, and a research program comprised of nationally recognized faculty that is focused on diabetes, lipids, nutrition, microbiome, and bone biology and osteoporosis. The Division research portfolio totals greater than $6 million. Reporting to the Director of the Division of Endocrinology, Metabolism, & Lipids, the Department of Medicine Executive Administrator for Clinical Affairs, and the Department of Medicine Executive Administrator for Academic Affairs, the Administrator provides overall administrative direction for the academic, clinical, research, education, and financial activities within the Division of Endocrinology, Metabolism, & Lipids. This key leader ensures the administrative and financial stability of the Division. They work closely with the Division Director to develop comprehensive budgets for the Division’s University and Emory Healthcare enterprises, and directs financial planning and analysis, faculty salary planning, faculty clinical deployment, human resources management, research and office space management, purchasing activities, and capital equipment procurement. This individual partners with the University’s research administrative shared services to manage a large and complex grant portfolio and negotiate new and renewal grants and contracts. The Administrator develops long-term and short-term strategic goals and objectives for the Division. The position addresses human resources issues and is accountable for effectively managing employee performance and providing feedback on an ongoing basis. This individual serves as the primary administrative liaison for the Division with the Department of Medicine, School of Medicine, Emory Healthcare, Emory Medical Care Foundation, Grady Hospital, Veterans Administration Medical Center and other affiliates.

Requirements

Master's degree, preferably in business, finance, or related science field, and seven years of professional business or management experience which includes experience in a clinical or healthcare environment, OR an equivalent combination of experience, education, and training.
Previous supervisory experience.

Nice To Haves

Experience in an academic medical center setting with matrixed reporting relationships, shared services models, and research administration is highly preferred.
Excellent verbal and written communications skills and strong interpersonal skills are required.
Proven capacity to generate, revise and monitor budgets is also required.
Attention to detail and strong computer software skills, including in depth knowledge of Excel advanced functions are necessary to develop and present critical, confidential information.
Exceptional integrity, intelligence, maturity, and successful experience navigating complex organizational settings.
Ability to work independently in a fast-paced environment, make sound judgments, handle confidential information, and be a creative, energetic problem solver.

Responsibilities

Plans, coordinates, and is responsible for major administrative and clinical activities including grants and contracts, budget planning, financial analysis, data processing operations, and human resources management for at least one department or major division with multiple locations and at least one health system partner (Ex. Emory Healthcare).
Serves as an autonomous leader with departmental decision-making authority, including overall budget development and leadership presentation and responsibility, including grant funding.
Works with departmental leadership to develop, administer and monitor the capital equipment, operations, and personnel budgets.
Develops plans to ensure that generated clinical revenues increase each year while limiting expenses.
Works with Department Chair to establish goals and objectives for the department(s); monitors progress towards their achievement.
Develops and implements various clinical and administrative programs to enhance employees' skills and to improve the effectiveness of existing clinical services.
Develops new programs to ensure the growth of the department and to meet the changing demands for new services.
Acts as a liaison between management and other schools/departments concerning clinical activities and issues.
Ensures required record-keeping is maintained.
Develops and implements formal training and development programs for staff.
Performs related responsibilities as required.