Administrator, Property

Newmark•New York, NY

17h•$47,000 - $52,000•Onsite

About The Position

This role involves coordinating with Property Managers on various property-related documents and administrative tasks. The position requires managing tenant service requests, maintaining accurate records, assisting with budget preparation, and handling property accounting reports. The administrator will also be responsible for organizing meetings, overseeing office operations, and ensuring the smooth functioning of the designated office area.

Requirements

Bachelor’s Degree or High School Diploma/General Education Degree (GED)
Minimum 3-4 years previous related experience, preferably in a Real Estate background.
Proficient in MS Word, MS Excel, E-Mail.
Working knowledge of the Internet and Internet Searching Techniques.
Ability to work independently with minimal supervision.
Flexibility to handle changing priorities and projects.
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
Strong proofreading and editing skills.
Strong business vocabulary, grammar, and effective communication skills.
Discretion regarding personnel and industry-related matters.
Excellent interpersonal skills.
Attention to detail.

Responsibilities

Coordinate with Property Managers in property-related documents administration, including memoranda, letters, monthly reports, and proposals, using company software.
Create transcriptions from Dictaphone and ensure the timeliness and accuracy of all documents.
Coordinate tenant service requests pertaining to property operations and administration, maintaining a professional image and delegating calls as needed.
Compile information, prepare, and update reports such as Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, and Tenant Contact Lists.
Develop and maintain property filing and tracking systems for reports and documents.
Assist Property Managers in the annual budget preparation and development.
Administer and print various property accounting reports, including Accounts Receivable, Check Register, Variance Report, General Ledger, and Rent Roll.
Administer vendor, RE Tax, and other property invoices, including date stamping, coding, processing for approval, and entering into the accounting system.
Organize and schedule meetings, including site reservations and preparation of necessary materials.
Assist Property Managers in monthly billing, periodic tenant billing adjustments (PTAR’s), and collection of tenant rent and other receivables.
Oversee copying, faxing, and mail distribution; monitor and order general office supplies.
Ensure assigned office equipment is maintained and secure, and coordinate with vendors for servicing or repairs.
Perform other duties as assigned.