Administrator, Operations

Town of Caledon•Caledon, ON

8d•CA$71,570 - CA$89,463•Hybrid

About The Position

This role is responsible for providing administrative, clerical, and operational support to the Parks Operations and Forestry Division. You will support divisional staff, supervisors, field operations, customer service activities, work order coordination, permit administration, and financial processing. You will be responsible for helping ensure efficient day-to-day operations while supporting the delivery of parks, forestry, horticulture, and related municipal services.

Requirements

Post-secondary diploma in Business Administration or a closely related field
Minimum of three (3) years of related experience in an administrative role
Demonstrated customer service excellence
Strong organizational abilities
Superior communication and interpersonal skills
Demonstrated ability to manage multiple priorities independently
Excellent attention to detail and confidentiality practices
Satisfactory passing of a criminal record check
Proof of qualifications

Nice To Haves

Experience within a Parks or Public Works municipal operations environment

Responsibilities

Provide administrative support to divisional management and operational staff, including preparing correspondence, reports, agendas, and presentations
Coordinate meetings, appointments, divisional events, and training sessions while maintaining calendars and records
Respond to public inquiries, enter and track service requests, and coordinate work orders through the Town’s tracking systems
Process accounts receivable/payable invoices, maintain confidential records, and support payroll and onboarding administration for seasonal and temporary staff
Support operational coordination activities including utility locate requests, event planning support, website updates, and records/document management