Administrator, Materials

EOS•East Pittsburgh, PA

10d•Hybrid

About The Position

The Materials Administrator is responsible for managing the flow of materials throughout a project to ensure the right materials are available at the right time and used efficiently. This role oversees project-specific inventory management, material procurement coordination, logistics, and distribution while maintaining accurate material records and inventory levels. Serving as the primary liaison between Field Teams and the Warehouse, the Materials Administrator coordinates material requests, tracks availability and movement, resolves material-related issues, and collaborates closely with procurement, production, and operational teams to support project success and minimize disruptions.

Requirements

Associate's degree required
Minimum of 2 years relevant experience required
Experience working within an ERP system required
Proficient written and oral communication, organizational, and interpersonal skills are required.
Prior use of Microsoft Office applications (Excel, Word, etc.) required.
Must be able to work within a collaborative team environment while also working independently and be responsible for the tasks assigned.
Coordinate with internal departments to understand material requirements and ensure timely delivery.

Nice To Haves

Bachelor's degree preferred
5 years preferred experience
NetSuite experience preferred

Responsibilities

Serve as the primary point of contact for project teams, receiving material requests and coordinating fulfillment to supporting project and production requirements.
Communicate with vendors, suppliers, warehouses, and internal stakeholders to track inventory movement, quantities, and material availability across multiple locations.
Perform and maintain all inventory transactions within NetSuite ERP, including receiving transfers, production transactions, adjustments, scrap transactions, cycle counts, and shipments.
Track, investigate, reconcile, and correct inventory discrepancies to ensure inventory accuracy and accountability.
Review inventory movement and transaction data, identify errors or unusual activity, and report findings to management.
Coordinate the procurement, staging, packaging, shipping and delivery of materials to field locations, manufacturing sites, warehouses, and other designated destinations.
Develop and execute project-specific packaging and shipping plans, ensuring required materials and packaging resources are available and shipped according to project work plans and production timelines.
Collaborate with Logistics and Warehouse teams to coordinate transportation, deliveries, and material distribution while resolving material shortages, delays, and other supply-related issues.
Generate inventory and material reports, monitor inventory levels, usage, and trends, and provide updates and recommendations to management.
Conduct cycle counts (Smart Counts) and participate in physical inventory activities to ensure inventory accuracy and compliance.
Scan, print, and maintain required inventory, shipping and receiving documentation.
Manage sensitive inventory and project data while maintaining accurate documentation and system records.
Attend and contribute to project, inventory control, and production meetings to support planning, communication, and continuous improvement initiatives.
Perform other duties and responsibilities as assigned.