Administrator, Integrity Project

Enterprise Products • Houston, TX

2d

About The Position

The Integrity Project Administrator will be responsible for a variety of administrative tasks supporting the Integrity Project. This role involves data entry, tracking, reporting, and coordination to ensure the smooth execution of projects within the Pipeline Integrity department.

Requirements

• High school degree or GED is required.
• Minimum of 2 years’ experience in Project Management administrative support or equivalent is required.
• Basic knowledge of Microsoft Word and Excel is required.

Nice To Haves

• Associate’s degree or greater is preferred.
• Basic knowledge of Microsoft Access is preferred.
• Basic knowledge of Oracle is preferred.

Responsibilities

• Inputs requests for AFE (Authorization For Expense) projects in Oracle.
• Verifies all data fields are entered accurately for management approval.
• Verifies company share, company number, and cost center for every project.
• Monitors Oracle to ensure AFEs are approved within the required time period.
• Runs reports for AFE end dates.
• Updates project end dates in Oracle.
• Updates the vendor list in Oracle.
• Updates Pipeline Integrity estimates to reflect WBS structure.
• Maintains consistent WBS tracking throughout project lifecycle – setup, tracking, and closeout.
• Reviews AFE reports - monitoring project expenditures.
• Issues reports and feedback to Project Managers.
• Routinely submits and tracks project invoices.
• Updates the AFE tracker with new AFEs, change orders, warning letters and scope changes.
• Maintains and iterates on Microsoft Excel trackers, estimate sheets, and reports.
• Assists in the annual budget process by locating missing data and verifying data provided by Project Managers, other departments, contractors, or accounting.
• Tracks project updates from Project Managers and enters updates into a Microsoft Access database.
• Requests maps and other documents from various departments for projects.
• Proofreads project descriptions and makes spelling, grammar and sentence structure changes as required.
• Responds to requests from accounting, internal audit, commercial, project controls, etc. and provides feedback to Pipeline Integrity management.
• Schedules meetings, books meeting rooms, and manages schedules for the leadership team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED