Administrator Contracts

City of Mississauga•Mississauga, ON

7d•CA$80,567 - CA$107,426•Hybrid

About The Position

Under the guidance of the Manager, Facilities Service Operations, the Contracts Administrator oversees the day-to-day administration of service contracts and vendors across a number of City of Mississauga facilities. This role ensures efficient, safe and reliable administration of cleaning, custodial and janitorial service contracts to support organizational objectives and provide exceptional experience for staff and the public using the facilities in the portfolio. The successful candidate will also participate in the procurement of the services covered in the portfolio.

Requirements

Post-secondary education
3-5 years experience in cleaning, janitorial and custodial services
Excellent oral and written communication skills.
A valid driver's license with access to a vehicle.
Experience with SAP is an advantage
Experience with Microsoft Office software and appropriate City programs.
May require climbing ladders and working at heights.
Exposure to computer keyboards and screens.

Responsibilities

Create work orders based on service requests and issue
Process incoming invoices.
Site visits to review new and ongoing issues.
Coordinate work with vendors staff.
Responsible for completing scheduled and non-scheduled inspections
Responsible for all aspects of accurate documentation and inspection records
Responsible for developing and administering service contracts.
Responsible for budget control of the contracts
Participates in the tendering process of service contracts
Performs necessary on-site inspections to confirm contractors have required tools and equipment to complete work in a safe manner as per all related and legislated Health and Safety guidelines.
Performs other duties as assigned.
Provides ad hoc assistance on projects/initiatives within the unit/team.